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Corporate Secretary

3 months ago

Toronto, Ontario, Canada CB Canada Full time
Ref ID:

Classification: Company Secretary

Compensation: $ to $ yearly

Our client, a corporate services company located in the heart of Downtown Toronto is seeking a Manager of Corporate Services to add to their growing team If you have more than 5 years experience within an in-house legal team in the capacity of either a Corporate Secretary, Manager, or related position, we would like to speak with you today

This is an opportunity to work with an amazing team and progress further in your career.

Responsibilities include:

  • Key liaison with internal and external Board members to arrange quarterly meetings of Board and Committees as well as annual general meetings of shareholders
  • Prepares agendas & supporting documentation and sends to Board members in advance of meetings
  • Drafts Board resolutions as needed
  • Attend Board and Committee meetings and records minutes, information items, actions, directives and reports on outstanding agenda items
  • Assists in defining and responsible for ensuring that the respective functions/Committees of the Board are understood, respected and maintained
  • Advises directors and senior officers of insider reporting requirements
  • Maintains the company's corporate governance materials, including all articles/by-laws, minute books, mandates, charters and corporate policies, and associated approval processes, particularly in accordance with applicable regulatory guidance
  • Advises on good corporate governance practices
  • Reviews and prepares service level agreements
Job Requirements:
  • At least 5 years relevant working experience as corporate secretary, or paralegal within an in-house legal team
  • Excellent oral and written communication skills with the ability to effectively communicate across all levels within, as well as outside the organization
  • Excellent attention to detail and time management skills
  • Ability to multi-task in a fast-paced environment
  • Strong organizational skills and ability to take initiative
  • Flexibility to work outside regular hours on occasion
  • Self-motivated and well-organized
  • Demonstrated ability to meet tight deadlines with multiple competing priorities
  • Aptitude with Microsoft Office products (specifically Word, Excel, Acrobat) and other meetings software


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