Senior Corporate Secretarial Specialist

4 weeks ago

Old Toronto, Canada Canada Life Assurance Company Full time
Senior Corporate Secretarial Specialist Location Hybrid work in Toronto, ON :

Senior Corporate Secretarial Specialist Description: Permanent Full Time Corporate Secretary Specialist, Corporate Secretary's Office The Corporate Secretary's Office provides valuable corporate secretarial and governance support to Canada Life and Great-West Lifeco. Reporting to Senior Counsel and Associate Corporate Secretary, the Corporate Secretary Specialist, provides corporate secretarial and governance support to the companies and their subsidiaries, including preparing director and shareholder resolutions, preparing, and filing federal and provincial corporate documents, and maintaining minute books and our electronic corporate records database. Working with the Corporate Secretary and the Associate Corporate Secretary, the incumbent is responsible for supporting group companies with corporate governance and regulatory matters. What you will do

  • Prepare annual and special director and shareholder resolutions, share and unit certificates and other corporate documents for group companies, working with business units to ensure that information is communicated and captured accurately.
  • Maintain corporate records for group companies, in both hard copy and electronic forms, and ensure that required approvals are obtained for various matters, including transactions, and appointments.
  • Act as administrator, and as subject matter expert, in connection with our electronic corporate records database.
  • Prepare and file regulatory filings required under corporate, limited partnership and business name registration legislation, including with respect to annual returns, business name registrations, incorporations, extra-provisional registrations, amalgamations, and dissolutions.
  • Collaborate with business units and internal/external legal counsel on governance, regulatory and transactional matters.
  • Provide corporate secretarial assistance and support for group companies.
  • Assist the Corporate Secretary's Office with corporate governance and regulatory matters.
  • Support a diverse range of Corporate Secretary's Office corporate and organizational initiatives and promote continuous improvement and execution of corporate governance best practices.
  • Monitor relevant legal and regulatory developments.
  • As required, serve as Assistant Secretary or authorized individual for group companies
What you will bring
  • 3+ years relevant work experience at a law firm or working with in-house counsel, preferably in a corporate secretarial role or paralegal position.
  • Familiarity with corporate and securities law and practice is an asset.
  • A solid understanding of, and experience with, corporate secretarial and corporate governance practices and corporate filing requirements.
  • Demonstrated knowledge to deal with all levels of a complex corporate structure.
  • Excellent oral and written communication skills.
  • Highly focused with strong attention to detail.
  • Strong organizational and time management skills.
  • Proficient in Microsoft Office suite (Outlook, Word, PowerPoint, Excel, Microsoft Teams) and entity management applications (e.g. GEMS).
  • Proficiency in internet tools, specifically with respect to corporate filings, searches, etc.
  • Strong analytical and interpretive skills.
  • Initiative, confidence, and good judgment to be able to work independently with minimal direction and to respond effectively to issues that arise in the absence of management.
  • Good working knowledge of legal and regulatory environments across Canada.
  • Ability to deal with highly sensitive and confidential information as part of daily duties.
  • Self-motivated with the ability to work well independently and as part of a team.
The base salary for this position is between $51,400- $95,200 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you. Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis. Be your best at Great-West Lifeco and Canada Life - Apply today Great-West Lifeco Inc is a Canadian headquarter, international financial services holding company with interests in life insurance, health insurance, retirement and investment services, asset management, and reinsurance businesses. We operate in Canada, the United States, and Europe under the brands: Canada Life, Empower and Irish Life. At the end of 2023, our companies had over 33,500 employees, 232,000 advisor relationships, and thousands of distribution partners - serving approximately 42 million customer relationships. Great-West Lifeco trades on the Toronto Stock Exchange (TSX) under the ticker symbol GWO and is a member of the Power Corporation group of companies. Being a part of our organization means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success. You can be your best here. You are part of a diverse and inclusive workplace where your career and well-being are championed. You'll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences. We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact . We would like to thank all applicants, however only those who qualify for an interview will be contacted. #LI-Hybrid Requisition ID: 1140 Category: Corporate Functions Location: Toronto, ON Winnipeg, MB Date: May 22, 2024 Original job Senior Corporate Secretarial Specialist posted on GrabJobs . To flag any issues with this job please use the Report Job button on GrabJobs. #J-18808-Ljbffr

  • Corporate Secretarial Specialist

    6 days ago

    Old Toronto, Ontario, Canada IG Wealth Management Full time

    Division: IGM-LegalLocation: Toronto or WinnipegIGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their...

  • Assistant Corporate Secretary

    3 weeks ago

    Toronto, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We are looking for a driven, hard-working, positive individual who will join our Corporate Secretary’s Office team as Assistant Corporate Secretary. They will be responsible for providing...

  • Assistant Corporate Secretary

    6 days ago

    Toronto, Ontario, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence.We are looking for a driven, hard-working, positive individual who will join our Corporate Secretary's Office team as Assistant Corporate Secretary. They will be responsible for providing a...

  • Assistant Corporate Secretary

    2 months ago

    Toronto, Canada IVARI Full time

    **Welcome to**_ _**ivari** Let us introduce ourselves. With 300 employees across Canada, ivari is a company that’s making a difference in the world of life insurance. How? By finding and hiring employees who are passionate about helping people protect their families, and by giving them the best, most supportive workplace possible. At ivari, everyone is...

  • Assistant Corporate Secretary

    2 days ago

    Toronto, Canada IVARI Full time

    **Welcome to**_ _**ivari** Let us introduce ourselves. With 300 employees across Canada, ivari is a company that’s making a difference in the world of life insurance. How? By finding and hiring employees who are passionate about helping people protect their families, and by giving them the best, most supportive workplace possible. At ivari, everyone is...

  • Corporate Secretary

    5 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Company SecretaryCompensation: $ to $ yearlyOur client, a corporate services company located in the heart of Downtown Toronto is seeking a Manager of Corporate Services to add to their growing team If you have more than 5 years experience within an in-house legal team in the capacity of either a Corporate Secretary, Manager, or...

  • Assistant Corporate Secretary

    2 weeks ago

    Toronto, Canada Ontario Energy Board Full time

    Overview: Compelled by our desire to become a globally recognized top tier regulatory agency. We are passionate about the environment and motivated by our want to enable innovation within the energy sector. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse,...

  • Assistant Corporate Secretary

    3 weeks ago

    Toronto, Canada Kinross Gold Corporation Full time

    **Start Date** ASAP **Contract** Full-Time, Permanent **Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours) **Dress Code **Business Casual **Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible) **_ A Great Place to Work_** **Who We Are**: Kinross is a Canadian-based global senior gold mining company...

  • Assistant Corporate Secretary

    2 weeks ago

    Toronto, Canada Technical Standards and Safety Authority Full time

    **About Us**: Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 450 staff across Ontario. The roles within the TSSA are as diverse as the Province we...

  • Corporate Secretarial Specialist

    6 days ago

    Toronto, Ontario, Canada Mackenzie Financial Corporation Full time

    Job Description:Grade: P5**Division: IGM Legal & Compliance**IGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet...

  • Assistant Corporate Secretary

    2 weeks ago

    Toronto, Canada Hydro One Networks Inc Full time

    **47930** - **Toronto** - **Regular** - **Ongoing** Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our...

  • Administrative Assistant to The Corporate Secretary

    3 weeks ago

    Toronto, Canada Alcohol and Gaming Commission of Ontario Full time

    The **Alcohol and Gaming Commission of Ontario (AGCO)** is a regulatory agency that reports to the Ministry of the Attorney General. The AGCO is responsible for regulating the alcohol, gaming, horseracing, and private cannabis retail sectors in Ontario, in accordance with the principles of honesty and integrity, and in the public interest. The Corporate...

  • Chief Legal Officer and Corporate Secretary

    2 months ago

    Toronto, Canada Public Health Ontario Full time

    **JR100848** **Chief Legal Officer and Corporate Secretary** **The Role**: The Chief Legal Officer and Corporate Secretary leads the legal services portfolio and provides support to the Board of Directors. The position works closely with the CEO and Board Chair. **Key Responsibilities** - Provides practical, solution-oriented, risk-based legal advice on a...

  • Hearings and Corporate Secretary Coordinator

    2 weeks ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title: Hearing and Corporate Secretary Coordinator (MFD)** **Department: General Counsel’s Office** **Location: Toronto** **Status: Permanent, Full-time (Hybrid)** We are currently recruiting for a Hearing and Corporate Secretary Coordinator (Coordinator) who will be responsible for assisting with: (a) the administration of disciplinary...

  • Corporate Legal Secretary

    2 months ago

    Toronto, Canada TMF Group Full time

    **About TMF Group**: Our clients trust us to manage their companies of all sizes and comply with national and international rules and regulations that’s why we are searching for an excellent Corporate Legal Secretary to join our team. Could it be you? **About the Role**: **Key Responsibilities**: The main responsibility will be to ensure you are...

  • Corporate Legal Secretary

    3 weeks ago

    Toronto, Canada TMF Group Full time

    **Job no**: 564112 **Work type**: Full time **Location**: Toronto, Canada **Categories**: Entity Management **Office Location**: Canada - Toronto **About TMF Group**: TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration...

  • Corporate Legal Secretary

    6 days ago

    Toronto, Ontario, Canada TMF Group Full time

    About TMF Group:Our clients trust us to manage their companies of all sizes and comply with national and international rules and regulations that's why we are searching for an excellent Corporate Legal Secretary to join our team. Could it be you?About the Role:Key Responsibilities:The main responsibility will be to ensure you are maintaining entities...

  • Senior Corporate Accountant

    1 month ago

    Old Toronto, Canada Finlinkgroup Full time

    1 week ago Be among the first 25 applicants ObjectiveThe Senior Corporate Accountant is a critical member of the Finance team, responsible for providing financial analysis and reporting to senior management. The ideal candidate will have a strong understanding of accounting principles and practices, as well as experience in a corporate environment....

  • Senior Corporate Accountant

    1 month ago

    Old Toronto, Canada Finlinkgroup Full time

    1 week ago Be among the first 25 applicants ObjectiveThe Senior Corporate Accountant is a critical member of the Finance team, responsible for providing financial analysis and reporting to senior management. The ideal candidate will have a strong understanding of accounting principles and practices, as well as experience in a corporate environment....

  • Senior Corporate Accountant

    6 days ago

    Old Toronto, Ontario, Canada Finlinkgroup Full time

    1 week ago Be among the first 25 applicants ObjectiveThe Senior Corporate Accountant is a critical member of the Finance team, responsible for providing financial analysis and reporting to senior management. The ideal candidate will have a strong understanding of accounting principles and practices, as well as experience in a corporate environment. SENIOR...