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Corporate Legal Secretary

3 months ago

Toronto, Ontario, Canada TMF Group Full time

About TMF Group:


Our clients trust us to manage their companies of all sizes and comply with national and international rules and regulations that's why we are searching for an excellent Corporate Legal Secretary to join our team.

Could it be you?

About the Role:

Key Responsibilities:


The main responsibility will be to ensure you are maintaining entities compliant in multiple jurisdictions across Canada while adhering to tight deadlines.


  • Manage multiple clients with transactional and corporate governance work;
  • Deal with compliance queries and general entity management requests, on a day to day basis from clients, auditors and internal staff;
  • Maintaining and updating Corporate Minute Books in different jurisdictions;
  • Organizing and attending board committee and general meetings and producing resolutions, minutes;
  • Draft resolutions for the Annual General Meeting as per different jurisdictions;
  • Ensuring all Companies Act filings and registrations are made in a timely and accurate manner for the client entities;
  • Assisting with entity incorporations and extra provincial registrations and business names;
  • To work simultaneously with various entity and file management platforms.
  • Assist with the opening bank accounts

Key Requirements:

Core competencies:

  • Superb attention to detail
  • Corporate compliance knowledge
  • Strong communication
  • Building relationships
  • Confidentiality
  • Analytical
  • Problem solving abilities

Job specific competencies

  • Minimum 2 to 5 years of experience as a Corporate Legal Secretary or similar position gained in a legal environment;
  • Extensive legal document drafting experience;
  • Fluent in English, both written and spoken;
  • Exceptional proofreading is required to ensure the accuracy of the documents and correspondence;
  • Detailoriented, analytical, flexible, and able to adjust to changing work demands;
  • Experience working on cross functional teams in a highly matrixed environment.
  • Strong organizational and time management skills;
  • Ability to form relationships with clients and create confidence;
  • Analytical
, flexible and able to effectively prioritize workload;

  • Selfmotivated and able to work both independently and as part of a team;
  • Thrives under pressure and is result oriented;
  • Experience with Trust and cooperative societies is preferred.