Administrator

3 days ago


Duncan, Canada Maple Bay Yacht Club Full time

**Job Posting: Club Administrator**

**Position Overview**: We are seeking a highly organized and detail-oriented Club Administrator to oversee the daily operations of the club. This is a multifaceted role responsible for managing financial, administrative, membership, and human resources tasks, while liaising with the Governing Board and Committee Chairs to ensure smooth club operations.

**Key Responsibilities**:
**Financial Management**:

- Oversee accounts receivable (dues, moorage, rentals) and payable (purchase orders, payments, contracts).
- Maintain Point of Sale systems, handle cash balancing, and manage payroll.
- Liaise with the Treasurer on budgets and financial matters.
- Prepare hydro meter readings and billings.
- Manage insurance, petty cash, and equipment purchases.

**Administrative Duties**:

- Handle all incoming and outgoing correspondence.
- Manage the club calendar, reservations, and event postings.
- Respond to membership, board, and committee inquiries.
- Maintain secure records, including member data, staff information, and club documents.
- Prepare materials for the Annual General Meeting and assist in event coordination.

**Membership**:

- Update membership database and yearbook records.
- Communicate with prospective members and handle member inquiries.

**Human Resources**:

- Supervise staff and schedule work hours.
- Perform staff evaluations and manage disciplinary actions in collaboration with the Management & HR Committee.
- Assist with the hiring of seasonal staff and coordinate staff training as required.

**House & Grounds**:

- In partnership with the House & Grounds Committee Chair, oversee clubhouse and grounds security, maintenance, and repair needs.
- Act as the primary contact for repairs, cleaning, and emergency response coordination.

**Moorage & Facilities Management**:

- Maintain records of moorage assignments and vessel information.
- Coordinate with the Marine Facilities Chair for dock operations.
- Ensure safety protocols and insurance documentation are up to date.

**Event Coordination**:

- Collaborate with the Event Coordinator to plan and execute club events.
- Ensure necessary supplies and staffing are in place for events.

**Committee Support**:

- Serve as a point of contact for committee chairs and board members.
- Assist in the preparation of documents, reports, and communications related to committees.

**Qualifications**:

- Previous experience in club management or a similar role.
- Strong organizational and multitasking abilities.
- Proficiency in financial management, record-keeping, and software systems.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with staff, members, and volunteers.

Join our team and play a key role in the success of our vibrant community

**Job Type**: Part-time

Pay: $29.00-$35.00 per hour

Expected hours: 30 per week

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2025-01-06


  • Administrative Manager

    6 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and...

  • Administrative Manager

    6 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Interview, hire...

  • Administrative Advisor

    6 months ago


    Duncan, Canada Cowichan Tribes Full time

    **Cowichan Tribes** **Administrative** **Advisor**: **Reference No. ADM-ADM-AA-0324** **PURPOSE**:Reporting to the Deputy Chief Administrative Officer (DCAO), the Administrative Advisor provides a full range of high-level administrative support to the Chief Administrative Officer and Deputy Chief Administrative Officer (DCAO). This is a full time, 35 hour...

  • Project Administrator

    7 months ago


    Duncan, Canada West Coast Floatation Systems Full time

    West Coast Floatation Systems, a division of The Hazelwood Group, is seeking a full-time Project Administrator to join a small team of hard-working, dedicated staff at its Duncan-based facility. **Benefits of Employment - Why work at Pacific Industrial & Marine?** - Comprehensive group benefits after 3 months - Exclusive access to a telehealth provider -...


  • Duncan, Canada Buckerfields Head Office Full time

    **Administrative Assistant** Do you have **administration** experience, and knowledge, skill or interest in the field of **accounting**? **Buckerfield's Head Office in Duncan, BC** is seeking to hire an **Administrative Assistant** to join our fast paced, growing, knowledgeable team. This is a continuous part-time position. **What We Offer**: -...


  • Duncan, Canada MNP Full time

    As an Administrative Assistant with MNP, you will play a vital role in supporting the success of our firm. We are seeking a highly organized and detail-oriented individual to join our Administration team.We are a leading national accounting, tax and business advisory firm in Canada, proud of our Canadian roots and entrepreneurial spirit. Our talented team...


  • Duncan, Canada Promac Manufacturing Ltd. Full time

    **Position: Reception/Administrative Assistant** **Reports to: Controller** **Summary**: Promac Manufacturing is looking for a valuable team member that will manage the front office including administrative and accounting duties while being the first point of contact for new and existing customers. We are located in Duncan in the beautiful Cowichan...


  • Duncan, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Do you have strong attention to detail and a love of numbers? Your passion could be exactly what our Finance Team...

  • Administrative Manager

    6 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and...

  • Administrative Manager

    2 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience - ** Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and...


  • Duncan, Canada CSN Cowichan Collision Full time

    CSN Cowichan Collision Ltd. is a complete auto body repair shop located in Duncan, specializing in collision repairs for vehicles of all makes and models. In the business since 1965, we come with the experience and acumen to handle any kind of damaged vehicles and repair them so that they are restored to their pre-collision condition. Family-owned and...


  • Duncan, Canada Madrone Environmental Services Ltd. Full time

    **Job Overview** **Responsibilities**: - Manage phone systems, including answering calls, directing inquiries, and maintaining phone etiquette. - Provide administrative support to staff on various request such as (but not limited to) ordering supplies and equipment and project management systems. - Provide recommendations on improving systems. - Document...


  • Duncan, Canada Easymove Storage & Container Services Full time

    *Overview* Whether you are fresh out of college, new to the field of administration, wanting to expand your bookkeeping knowledge, or have decided its time to return to work, we want to hear from you. This group of companies is rapidly growing and we are excited to have the next person join our team. *Duties* - Perform general clerical duties including...

  • administrative manager

    7 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: College/CEGEPExperience: Experience an asset or equivalent experienceTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance...

  • Site Administrator

    6 months ago


    Duncan, Canada Trotter & Morton Group of Companies Full time

    Fred Welsh Ltd. team in conjunction with Trotter & Morton Ltd. (FWL-TM) is looking for a motivated individual to join our team full time in Duncan, British Columbia. The Project Administrator will work on the Cowichan Hospital Redevelopment project site. **Roles and Responsibilities** - Responsible for answering phones and coordination of couriers -...

  • administrative manager

    7 months ago


    Duncan, Canada SUSSEX INSURANCE AGENCY Full time

    Education: Expérience: EducationCollege/CEGEP or equivalent experienceTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures...


  • Duncan, Canada HUB International Full time

    Hi, we’re HUB! We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world...


  • Duncan, Canada MNP Full time

    MNP is a leading national accounting, tax and business advisory firm in Canada.Role OverviewWe are seeking an Administrative Support Specialist to join our team. As a key member of our Administration department, you will play a crucial role in supporting internal and external clients.Your primary responsibilities will include performing administrative tasks,...


  • Duncan, Canada SB Windows and Doors Full time

    Job Overview: We are seeking a Sales Support Representative to join our team. As a Sales Support Representative, you will play a crucial role in providing administrative and customer support to our sales team. Your attention to detail and strong organizational skills will contribute to the overall success of our sales efforts. **Responsibilities**: -...


  • Duncan, Canada Duncan Dodge Full time

    **Overview**: We are looking for an enthusiastic receptionist/administrative assistant to join our growing dealership's team at Duncan Dodge. You will be responsible for coordinating all incoming calls, processing New and Used Vehicle inventory, and providing our guests with an exceptional customer experience. **Receptionist/Administrative Assistant** -...