Administrative Assistant
3 weeks ago
**Job Overview**
**Responsibilities**:
- Manage phone systems, including answering calls, directing inquiries, and maintaining phone etiquette.
- Provide administrative support to staff on various request such as (but not limited to) ordering supplies and equipment and project management systems.
- Provide recommendations on improving systems.
- Document and implement processes.
- Support staff in travel arrangements.
- Maintain a clean, tidy and organized office environment.
- Data entry duties.
- Prepare internal process documents.
- Maintain organized filing systems for both physical and electronic documents.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Proofread documents for accuracy and clarity before distribution.
- Utilize Google Suite to create, edit, and manage documents, spreadsheets and presentations.
- Perform clerical duties such as data entry, scheduling meetings and managing calendars.
- Collaborate with team members to ensure efficient office operations.
**Experience**:
- Knowledge of QuickBooks.
- Proven experience as an Administrative Assistant is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent proofreading skills with attention to detail.
- Strong communication skills, both verbal and written.
- Ability to work independently as well as part of a team in a fast-paced environment.
We look forward to welcoming a proactive Administrative Assistant who can contribute positively to our team dynamics while ensuring efficient office management.
**Job Types**: Full-time, Permanent
Pay: $22.50-$27.50 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Application deadline: 2024-11-14
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