Administrative Assistant Iii Ajmera Transplant

2 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #921531

Position: Administrative Assistant III
Site: Toronto General Hospital
Department: Ajmera Transplant Centre, Nephrology & Chronic Disease
Reports to: Clinical Director

**Salary**: $50,485- $63,102 per annum
Hours: 37.5 hours a week; Monday-Friday
Status: Permanent Full-Time

Transforming lives and communities through excellence in care, discovery and learning...

At University Health Network, which consists of Toronto General, Toronto Western, Princess Margaret and Toronto Rehab hospitals, nothing is more important to us than our team of dedicated employees. UHN focuses on creating and maintaining a workplace of choice, where our people are recognized and valued. We focus on creating a workplace where people enjoy the challenge of their career, create and engage in best practices and are treated with respect.

The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Serving as the primary support person to the Senior Clinical Director, Ajmera Transplant Centre, Nephrology & Chronic Disease, you will exercise considerable judgment and have independence in providing complex administrative support to a busy Director. You will possess an in-depth knowledge of the Director's preferences to be able to effectively plan her schedule and organize her daily activities. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external stakeholder meetings, calendar and schedule management and effective communication with all relevant parties. In addition, you will produce first rate documentation and anticipate the Director's professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.

QUALIFICATIONS:

- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical office or business administration program at the diploma level an asset
- Four (4) years related administrative support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
- Experience working in a health care environment an asset
- Excellent organizational and time management skills
- Very good interpersonal and customer service skills
- Very good verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology an asset
- Preparing reports and presentation
- Ensuring invoice payment and office account management
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: June 29, 2023 CLOSING DATE: July 13, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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