Administrative Support Assistant III

3 weeks ago

Toronto, Canada Capital One Full time
161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities:

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

Prepare professional business communication documents including memos, letters, and emails 

Build and maintain good business relationships with executives and administrative staff across our various organizations 

Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events

Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.


Basic Qualifications:

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

Associates Degree

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 

At least 3+ years of calendar management supporting multiple executives

At least 1+ years of experience in Google Suite

At least 1+ year of meeting and event planning experience

Experience setting up video conference and Zoom/Skype technology for meeting user

Experience planning ahead and managing time effectively

Excellent written and verbal communications

Excellent organizational skills

We may use your information for automated decision making. We may, for certain purposes, render a decision based exclusively on automated processing of your personal information as a part of the candidate screening process. ​

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

No agencies please.

All qualified applicants will receive consideration for employment without regard to gender, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status protected by applicable national, federal, state or local law.

Capital One Canada is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

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