Administrative Assistant Iii

2 months ago


Toronto, Canada University Health Network Full time

JOB POSTING #918073

Position: Administrative Assistant III
Site: Toronto Rehab - Lyndhurst Centre
Department: Spinal Cord Rehab Program
Reports to: Manager & Medical Director
Salary Range: $50,485 - $63,102 per annum (Commensurate with experience and consistent with UHN Compensation Policy)
Hours: 37.5 hours per week, flexibility of schedule required
Status: Permanent Full-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III to support the Medical Director/Senior Scientist and Medical Lead.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground-breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; liaise with patients and families over the phone regarding prescription renewals and disability/insurance form completion; they will also maintain databases, manage human resources processing and financial submissions, assist with preparation of documents such as meeting agendas and minutes, maintenance of academic CV’s, annual reports, conference registration and travel arrangements, etc.; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

**Qualifications**:

- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical office or business administration program at the diploma level
- Four (4) years related administrative support experience, preferably at an executive level
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to multi-task and prioritize work based on timelines for deliverables
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Strong working knowledge of medical terminology
- Previous on-the job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office environment, including Excel, Word and PowerPoint, and internet searches; experience with Adobe Pro and Web CV an asset
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Posted date: April 20, 2023 Closing Date: May 4, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for t



  • Toronto, Canada University Health Network Full time

    Full-time - Department: Research **Company Description**: - The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the...


  • Toronto, Canada University Health Network Full time

    Posting #914602 Position**:Administrative Assistant III** Site: Toronto General Hospital Research Institute (TGHRI) Department: Research Reports to: TGHRI Business Planning & Operations Manager Salary Scale: $50,486 to $63,102 per annum commensurate with experience and consistent with UHN Compensation Policy Hours: 37.5 per week Status: Permanent...


  • Toronto, Canada University Health Network Full time

    JOB POSTING #914280 Position: ADMINISTRATIVE ASSISTANT III Site: Toronto General Hospital Department: Medical Device Reprocessing; TGH Management Reports to: Manager Scale/Grade: A0:07 Hourly rate: $50,486 to $63,102 per annum Hours: 37.5 hours per week Status: Temporary Full Time (Approximately 11 months) **University Health Network (UHN)** is looking for...


  • Toronto, Canada University Health Network Full time

    Job Posting #842684 Position: Administrative Assistant III Site: Toronto General Hospital Department: Infection Prevention & Control Reports to: Manager Hours: 37.5 hours per week; Shifts: Days with the expectation occasional need to stay for additional hours Status: Permanent Full-time **University Health Network (UHN)** is looking for an experienced...


  • Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Job Posting #919398 Site: Toronto General Hospital Research Institute (TGHRI) & McEwen Stem Cell Institute (McEwen) Reports to: TGHRI Business Planning & Operations Manager /McEwen Research Business Manager Hours per week: 37.5 hours per week **Salary**: $50,485.50 - $63, 102.00 To commensurate with experience and...


  • Toronto, Canada University Health Network Full time

    **JOB POSTING #917611 **Position: Administrative Assistant III** **Site: University Centre, Toronto Rehab** **Department: Toronto Rehab Executive Office** **Reports to**:Clinical Director, MSK, Geriatrics and Cardiac Rehab and the Director of Professional Practice, Toronto Rehab** **Scale: A0:07** **Salary: $50,485 to $63,102 per annum (Commensurate with...


  • Toronto, Canada University Health Network Full time

    **JOB TITLE **Administrative Assistant III **Job Posting #** 926375 **Union**:Non-Union **Site**:UHN ( multiple sites ) **Department**:Surgery **Reports to**:Physician **Hours**:37.5 hour week **Wage**:$26.79- $33.49 per hour (Commensurate with experience and consistent with UHN Compensation Policy) **Status**:Permanent...


  • Toronto, Canada University Health Network Full time

    **ADMINISTRATIVE ASSISTANT III** **Job Posting #**: 921999 **Union**:NON-UNION **Site**: Toronto General Hospital (site rotation may be required) **Department**: Health and Services and Safety Service **Reports to**: Directors of Health and Services and Safety Service **Hours**:37.5 hours per week **Wage range**: $25.89 - $32.36 per hour. Commensurate with...


  • Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario, Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...


  • Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...


  • Toronto, Canada Capital One Full time

    161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle...


  • Toronto, Canada University Health Network Full time

    **Job Posting **# 913761** Position: Administrative Assistant III Site: Toronto Western Hospital Department: Joint Department of Medical Imaging Reports to: Manager Scale/Grade: A0:07 Hourly rate: $25.89 to $32.36 per hour Hours: 37.5 hours per week (Days) Status: Permanent Full-Time **University Health Network (UHN)** is looking for an experienced...


  • Toronto, Canada University Health Network Full time

    JOB POSTING #916964 Position: Administrative Assistant III Site: Toronto Western Hospital Department: TWH Executive Team Reports To: Clinical Director **Salary**: $50,485 - 63,102 per annum Hours: 37.5 hours per week Status: Permanent Full-time The Opportunity The Toronto Western Hospital Management Office is looking for an Administrative Assistant...


  • Toronto, Canada University Health Network Full time

    JOB POSTING #908921 Position: Administrative Assistant III Site: Toronto General Hospital Department: Patient Flow Reports to: Director Hourly rate: $49,978 - $62,478 per annum Hours: 37.5 hours per week Status: Permanent Full Time POSITION: The Administrative Assistant III exercises judgment and independence to provide complex secretarial and...


  • Toronto, Canada University Health Network Full time

    **ADMINISTRATIVE ASSISTANT III** **Posting** #: 926500 **Union**: Non-Union **Site**: Toronto General Hospital **Department**: UHN Digital **Reports to**: Manager **Hours**: 37.5 per week **Salary**: $26.79 to $33.49 per hour (To commensurate with experience and consistent with UHN compensation policy) **Status**: Permanent Full-Time **Posted Date**:...


  • Toronto, Canada University Health Network Full time

    JOB POSTING #921531 Position: Administrative Assistant III Site: Toronto General Hospital Department: Ajmera Transplant Centre, Nephrology & Chronic Disease Reports to: Clinical Director **Salary**: $50,485- $63,102 per annum Hours: 37.5 hours a week; Monday-Friday Status: Permanent Full-Time Transforming lives and communities through excellence in care,...


  • Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Job Posting #: 923502 Site: Toronto Western Hospital Department: Anesthesia and Pain Management Reports to: Manager Scale/Grade: A0:07 Hourly rate: $25.89 - $32.36 per hour (Commensurate with experience and consistent with UHN Compensation Policy) Hours: 35 hours per week Status: Permanent Full-Time Posted Date: August 24,...


  • Toronto, Canada University Health Network Full time

    **Administrative Assistant III** **Job Posting #**: 928509 **Union**: Non-Union **Site**: Toronto Rehabilitation Institute - Lyndhurst Centre **Department**: Spinal Cord Rehab Program **Reports to**: Program Services Manager **Wage range**: $26.79 - 33.49 per hour (to commensurate with experience and consistent with UHN Compensation Policy) **Shifts**: 5...


  • Toronto, Canada University Health Network Full time

    **JOB TITLE **Administrative Assistant III **Job Posting #** 926763 **Union**:Non-Union **Site**:Toronto General Hospital **Department**:Joint Department of Medical Imaging (UHN, Sinai Health and Women’s College Hospital) **Reports to**:Manager **Hours**:37.5 hour week **Wage**:$26.79- $33.49 per hour (Commensurate with experience and consistent...


  • Toronto, Canada University Health Network Full time

    **Administrative Assistant III** Posting #: 921521 Site: Princess Margaret Hospital Department: Joint Department of Medical Imaging Reports to: Manager Hourly rate: $25.89 - $32.36 per hour Hours: 37.5 hours per week; Day shifts Status: Permanent Full Time Posting Date: June 22, 2023 Closing Date: Until Filled The University Health Network, where _“above...