Administrative Assistant Ii

2 months ago

Toronto, Canada University Health Network Full time

JOB POSTING #911962

Position: ADMINISTRATIVE ASSISTANT II
Site: TORONTO GENERAL HOSPITAL
Department: ELECTROPHYSIOLOGICAL PROCEDURES (EP) (pacemaker, defibrillator, cardioversion and ablations)/AMBULATORY CARDIAC CLINIC
Reports to: MANAGER
Salary Range: $42,369 - $52,962 per annum
Hours: 35 hours per week; days
Status: PERMANENT FULL-TIME

**University Health Network (UHN)** is looking for an experienced professional to fill the key role of Administrative Assistant II** **in our Electrophysiological Procedures Department.

**_ Transforming lives and communities through excellence in care, discovery and learning. _**

The University Health Network, where _“above all else the needs of patients come first”_, encompasses **Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN**. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. Tthe University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

The scope of research and complexity of cases at Toronto General Hospital have made it a national and international source for discovery, education and patient care. It has one of the largest hospital-based research programs in Canada, with major research in transplantation, surgical innovation, cardiology, infectious diseases, genomic medicine and liver disease. Find out about our purpose, values and principles here.

The ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities, the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

QUALIFICATIONS
- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
- Two (2) years related secretarial support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience
- Very good organizational and time management skills
- Very good interpersonal and customer service skills
- Very good verbal and written communications skills
- Good knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Experience in a Microsoft Office environment preferred
- Previous supervisory experience preferred
- Knowledge of medical terminology preferred
- Experience working in a health care environment preferred
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: December 29, 2023 CLOSING DATE: January 12, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted. UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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