Human Resources Coordinator

2 months ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Under the direction of the immediate supervisor, the Human Resource Administrator recruits and processes appointments for AMURE, AMUSE, AGSEM, and MCLIU employees, as well as ranked and unranked academics. Responds to community requests for information concerning HR processes and policies. Ensures hiring practices comply with the collective agreements of the aforementioned employee groups. Performs duties related to a variety of HR transactions, including but not limited to onboarding, terminations, offer letters, employee transfers, and renewals. Maintains employee files and records and resolves employment-related issues. Provide first contact information to employees and student employees concerning University policies and procedures

Primary Responsibilities:
Recruiting and Appointments- Oversee the full recruitment cycle of AMURE, AMUSE, MCLIU, AGSEM, Guest Lecturer, and Academic hires (ranked and non-ranked)- Create positions and requisitions for all employees in the unit- Process terminations and renewals- Liaise with supervisors to determine renewal details, budget, wage increases and other employment details- Oversee time entry of casual employees to ensure proper payment of hours worked and liaise with ASC finance team to ensure total wages remain in budget- Review job descriptions of casual employees to identify correct job profile- Run reports and maintain hiring statistics for the unit- Assist new employees for onboarding compliance- Draft and review offer letters

Human Resource/Academic Affairs Administration-
- Ensure hiring process aligns with the provisions in the various collective agreements and HR policies-
- Prepare files for academic recruitments-
- Assist with activities related to the Academic Salary Policy (Merit)- Process sabbaticals and other employment related leaves- Liaise with other University units regarding new hiring (Faculty Budget Office, Central Human Resources, Academic Personnel Office) and other departments and external organizations (Service Canada and MIDI - Ministère de l’Immigration, Diversité et Inclusion du Québec)

Office Administration- Assist in room booking for monthly departmental meetings- Back up reception when in person- Distribute keys to incoming new employees- Verifying sufficient funding for hires

Other Qualifying Skills and/or Abilities:
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.
- Minimum Education and Experience:

- DEP 5 Years Related Experience /
Annual Salary:

(MPEX Grade 01) $51,450.00 - $57,170.00 - $65,750.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Area Manager
Position End Date (If applicable):

2024-08-09
- Deadline to Apply:

- 2023-08-22
- ._



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