Event Coordinator

2 weeks ago

North York, Canada Villa Charities Inc. Full time

Villa Charities Foundation supports experiences and services that honour Italian culture and heritage. As the charitable arm of Villa Charities, the Foundation provides crucial funding for areas such as senior care, youth services, education and scholarships, cultural programming, and capital needs.

**Job Summary**

Villa Charities Foundation is currently recruiting for an energetic, motivated Events Coordinator 4-month contract role. The Events Coordinator will be responsible for supporting the 17th Annual Villa Charities _Giro_ Cycling Fundraising event and other activities that may arise. Reporting to the Director of Development, the Event Coordinator will execute initiatives to deepen community engagement, generating fundraising revenue for the organization’s overall mission. In this role you will be accountable for event execution, cultivating positive relationships with community partners/organizations and collaborating with internal and external stakeholders.

**Key job accountabilities include but are not limited to**:

- Oversee the administrative duties in support of _Giro_, including appropriate and timely tracking, stewardship and benefit fulfillment for sponsors and donors
- Assist in planning, promoting, and implementing Giro fundraising initiatives to meet revenue targets
- Working closely with the Director of Development and Fundraising Specialist, implement _Giro _fundraising campaign to cultivate sponsors and participants
- Assist in sourcing, negotiating, and managing relationships with external vendors and suppliers
- Source and secure cash and in-kind sponsors for _Giro_, and ensure sponsorship deliverables are met contributing to the sales and promotion of _Giro_
- Deliver exceptional support to all constituents, including sponsors, participants, donors and volunteers
- Assist with coordination of Giro event experience for attendees, sponsors, donors, and key stakeholders
- Update Giro event budgets and fundraising objectives
- Collaborate cross-functionally on marketing materials
- Assist the Fundraising Specialist acting as a liaison for Giro event partners including but not limited to vendors, volunteers, sponsors, participants, etc.
- Assist with the recruitment, training, and management of Giro event volunteers
- Other duties as assigned

**Desired Qualifications**
- Minimum 2-3 years relevant events and/or fundraising experience, preferably working for a non-profit or in the healthcare or cultural sectors
- Demonstrated ability to plan and execute large-scale complex events from start to finish, maintaining timelines and achieving targets
- Excellent communication (verbal and written) and presentation skills, interpersonal and relationship management skills, including working with volunteers
- Strong analytical and problem-solving skills, and an ability to manage multiple priorities in a fast-paced environment
- Highly organized with excellent attention to detail
- Ability to prioritize effectively, pivot quickly and be flexible
- Knowledge of fundraising best practices and fundraising software platforms (Raiser’s Edge and AKA Raisin)
- Ability to work effectively with a diverse group of stakeholders and represent the organization in a variety of settings
- Excellent collaborative and process-management experience in a team-oriented environment
- Knowledge or familiarity of the Italian Canadian community considered an asset
- Must be able to work onsite as well as occasional evenings and weekends
- **We thank all applicants for their interest. Only those selected for an interview will be contacted.**_

Villa Charities is committed to providing a safe working environment for our workforce, volunteers,
and members of the public with whom we interact regularly. As such, all Villa Charities staff are required to provide proof of COVID-19 vaccination.

Villa Charities Inc. embraces diversity in the workplace and is committed to achieving employment equity. We aim to attract, develop, and retain highly qualified employees from diverse backgrounds, allowing us to benefit from their unique skills, various experiences, and perspective on our vision of “Inspiring people to explore the Italian in all of us.” We ensure that our recruitment practices support this commitment and do not infringe on any characteristics protected by law.

**Job Type**: Fixed term contract
Contract length: 4 months

**Salary**: $16.55-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- On-site gym
- On-site parking

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Charity Event: 2 years (preferred)
- Non Profit: 2 years (preferred)
- Sponsorship securing: 2 years (preferred)
- Managing outside events: 1 year (preferred)
- volunteer management: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- North York, ON M6A 1C3 (required)

Work Location: In person

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