Assistant Administrator
2 weeks ago
We are looking for a motivatedoffice Administrative Assistant who can function within an organization. The main responsibilities of an Administrative Assistant include filing paperwork, answering phone calls, directing them to the right contact, helping for client data entry, contacting clients and sending estimate and invoices. Prferably resides in Scarborough area and training will be provide.
**Responsibilities**:
Manage multiple bids and perform as liaison between estimating team and VP
Evaluate Customer Request for Tender/Bid/Quotation documents.
Identify and learn customer requirements for bid purposes.
Coordinate bid inputs from all organizational departments.
Log proposals and tenders into database for cost tracking and historical information.
- Writing memos and managing correspondences.
- Creating invoices and managing receipts.
- Preparing spreadsheets and other related reports.
- Maintaining company files and databases.
- Placing material order, office supplies and dealing with vendors and suppliers.
- Maintaining all office equipment such as printers, fax machines, and photocopiers.
- Posting mail and sending faxes as needed.
**Requirements**:
- Excellent interpersonal skills
- Ability to multitask while maintaining high attention to detail
- Ability to work with staff across multiple departments
- Experience with office software and equipment
- Competency in writing reports and handling presentations
- Knowledge in creating spreadsheets, management budgets, and office finances
- High school graduate or college diploma
- Familiarity with google calendar, Microsoft office, Adobe Photoshop
- English is must.
**Job Types**: Casual, Freelance
**Salary**: $15.79-$30.33 per hour
Schedule:
- Day shift
Ability to commute/relocate:
- Scarborough, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Application deadline: 2023-06-30
Expected start date: 2023-07-01
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