Accounts Receivable/payable Supervisor

4 months ago

Coquitlam, Canada Canstar Fire and Flood Full time

**Position Overview**

The Accounts Receivable/Payable Supervisor plays a key role in Canstar's Accounting team and works with the Controller to oversee, improve and implement policies and procedures to effectively manage the company's accounting activities. The Accounts Receivable/Payable Supervisor is responsible for leading a small team of Accounts Receivable and Payable clerks, to ensure efficient, timely and accurate accounting functions while being accountable for the attainment of departmental goals and objectives. The role is best suited to someone who enjoys problem solving, is highly organized and thrives with high volume work. Our team loves to have fun and celebrate, so a positive attitude and willingness to support the team is critical to being a cultural fit.

***Duties and Responsibilities**
- General_
- Prepare weekly cash flow forecasts for cash receipts and payments over multiple entities
- Plans, coordinates, assigns, supervises and reviews the work of a small team performing accounting and clerical duties
- Provides staff training, scheduling, and work assignment for staff assigned to the AR and AP team
- Ensures compliance with company billing and collection policies
- Performs annual staff performance management and reviews Performance Development plans with AR and AP staff
- Lead the Accounts Receivable and Payable staff in the performance of standards and routine accounting, cash control, special assignments, and other related duties
- Liaises with clients to investigate and resolve client queries
- Ensure adjustments to accounts are completed in a timely and accurate manner
- Liaise with auditors for year-end audit requests, providing supporting documentation and explanations.
- Account Receivable_
- Collaborates with the Senior Management team and Project Managers to address issues in ensuring timely collections
- Leads bi-weekly meetings with Project Managers and works with team to contact clients/accounts for outstanding invoices
- Develop and implement processes and procedures that facilitate the consistent and efficient collection of accounts receivables and the minimization of risk
- Follow ups, collects, and allocates daily payments, including cheques, EFT, wires, and E-transfers, credit cards
- Collects and reports on activities as per established accounting guidelines.
- Coordinate with collection services and reconcile customer accounts
- Providing customer invoice and statements upon request, and establishing a monthly schedule sending to a pre-determined list of clients/accounts
- Monitors customer account details for non payments, delayed payments and other irregularities and informs the Controller as required
- Maintains accurate accounts receivable customer files
- _Accounts Payable_
- Monitor and manage the overall AP workload, developing metrics to ensure efficiency and timely identification and resolution of issues
- Complete month-end close activities, including maintaining and balancing account reconciliations, preparing AP-related journal entries as required, and other AP related month-end procedures
- Work with the senior accountant to identify accruals required for month end
- Establish and maintain effective, professional working relationships with suppliers, internal customers, buyers, and other vested interest parties
- Triage all payment requests and devise ways to ensure urgent payments are accelerated for payment processing and to ensure high volume of requests are timely, organized, and distributed.
- _Health and Safety_
- Ensure that self and others adhere to Canstar’s health and safety practices and procedures
- Ensure good housekeeping is kept to perform work safely and efficiently
- Understand safety policies and protocols
- Ensure that self and others on site are wearing all required PPE, when required

***Who we are looking for**:
A personable and well-organized individual who pays attention to detail and has excellent data entry skills. Someone who has a professional manner and is able to interact with employers and vendors daily. Experienced in working in a fast
- paced environment and complies with the GAAP accounting regulation. Other important attributes of a future Canstar Accounts Receivable/Payable supervisor are:
Working knowledge of sound accounting practices with respect to the integrity of AR and AP processes and record keeping
- Experience in the construction or restorations industry is considered an asset
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong understanding of Accounts Receivable and Payable workflows.
- Experience working with PSA, Dynamics/NAV is considered an asset
- Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel including vlookup and pivot tables)
- Strong supervisory skills along with ability to motivate staff
- Strong administrative and organizational skills with ability to adjust and respond professionally to changing priorities and ad-hoc issues
- Proven abili

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