Office Administrator

5 months ago

Cambridge, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**What is the opportunity?**

Aecon Industrial is seeking our next office administrator to provide support to our eastern head office. We are looking for a detail focused office support to provide key assistance to the maintenance and operations of our office space.

**What You’ll Do Here**:

- Provide concierge services to visitors, clients and partners
- Oversee office space governance
- Establish and maintain relationship with key vendors (cleaning, maintenance, supplies, couriers, security staff) to ensure high quality services
- Liaise with Property Management on all building related matters and maintain good relations
- Evaluate building work completed for conformance to specifications
- Participate in planning and forecasting of budgets

**What you bring to the team**:

- Post-secondary education in Office Management or equivalent practical experience
- 5+ years of office management experience
- Strong track record of customer service and people management
- Ability to handle multiple requests in a fast-paced environment and be responsive to requests/service issues
- Ability to navigate ambiguity in a rapidly changing environment
- Strong analytical skills with the ability to provide and implement recommendations
- Exceptional verbal and written communications skills with the ability to communicate with all levels of the organization, including third parties
- Proficient in Microsoft Office with advanced skills in Word, Excel and Outlook
- Detail oriented

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