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Admissions Officer

4 months ago

Barrie, Canada Georgian College Full time

**Admissions Officer**

**(**
**Job Number**:
**172-23**
**)**

**Department**: Office of the Registrar
**Campus**: Barrie
**Classification**: Support Staff
**Posting Date**: May 10, 2023
**Salary Range**: $30.87 (start rate) - $35.77 (4-year rate)
**Hours per week**: 40 hours per week
**Status**: Contract (Appendix D)
**Effective Date**: ASAP to March 29, 2024

**THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE.** Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Reporting to the Manager, Admissions and Credit Transfer Centre, the incumbent is a dedicated resource focused primarily on supporting/ delivering Admissions related functions, processes and services for all Georgian programs including certificate, diploma, degree, graduate certificate and partner programs. This includes advising and assisting applicants, students and other influencers with the admissions process, evaluating credentials, making admission decisions for both international and domestic applicants, and advising how to meet program requirements. Specific duties include, but are not limited to:

- Delivering all admissions related functions, processes, and services for domestic and international students
- Advising and assisting applicants, students and other influencers with the admissions process
- Assessing/evaluating credentials, liaising with program faculty, and making recommendations to determine program admission eligibility
- Ensuring all correspondence meets Immigration, Refugees, and Citizenship Canada (IRCC) requirements
- Assisting in activities to support enrolment projections/ targets (i.e. applicant ranking, student information and statistical data reports/ analysis, communication with applicants)
- Working with agents and external clients to facilitate payment of fees
- Liaising with academic areas and Credit Transfer to discuss applicant admissions requirements, eligibility, and advanced standing
- Administering, reviewing and maintaining accurate student records
- Responding to inquiries from students, staff and the general public, usually as a first contact by providing detailed information on courses, programs and prerequisites; providing information relating to Office of the Registrar services
- Supporting in-person admissions services, as needed
- Participating in marketing and recruitment events such as College Open House, Get to Know Georgian and Head Start
- Providing support for other staff members when needed

**QUALIFICATIONS**:

- Successfully completed a two-year postsecondary diploma in a relevant field of study that may include, but is not limited to office administration, business or business administration
- Three years of increasing responsibility within a fast-paced office environment, preferably in an education institution, which included excellent customer service and ability to think critically and adapt within a constantly changing landscape
- Demonstrated ability to follow and communicate a system’s approach to enter information in a detail-oriented fashion, and provide guidance to applicants while using the Student Information system, Banner
- Demonstrated customer service, interpersonal and communication skills (oral / written) to liaise with a varied client group with professionalism and tact. Experience with CRM tools, like Salesforce and Eloqua, is an asset.
- Proven experience demonstrating mathematical, analytical and problem-solving skills to evaluate applicant data and determine the best responses to inquiries
- Proven organizational skills to work effectively, ability to confidently handle numerous tasks simultaneously, in a high-pressure environment
- Proven ability to work independently and participate as an effective team member
- Knowledge of a Student Information System, preferably Banner is an asset
- Experience with Microsoft Office (Word and Excel) to create and analyze spreadsheets and generate correspondence
- Knowledge of domestic and international education systems and credential evaluation an asset
- Previous educational admissions / registration experience is an asset

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced FLEX Work for some positions. This position is currently eligible for Hybrid Work. FLEX Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the FLEX Work guidelines. All employees are required to permanently reside in the province of Ontario.

**Applications for this position must be received by 11:59 p.m. on May 16, 2023. **While we thank all applicants, only those contacted for an interview will be acknowledged.