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Academic Operations Coordinator

2 months ago

Barrie, Ontario, Canada Georgian College Full time

Job Summary:

The Academic Operations Coordinator will provide administrative support to the Associate Dean and coordinators in the Engineering and Environmental Technologies department at Georgian College. The successful candidate will be responsible for a wide range of administrative duties related to academic planning, including curriculum verification, forecasting enrollment, and planning course sections.

Key Responsibilities:

  • Verify curriculum in the Banner Student Information System to ensure registration and scheduling are possible
  • Assist the Dean/Associate Dean and coordinators in forecasting enrollment and planning course sections
  • Produce annual workload assignment request packages for faculty to complete
  • Compile assignment request information to draft workload assignments for full-time faculty for the Associate Dean's approval
  • Provide names of faculty who require additional training to the Associate Dean
  • Monitor and track student admissions, confirmations, and paid numbers each term
  • Provide detailed information to Scheduling on how courses are to be scheduled
  • Coordinate the sharing of sections between multiple programs and departments
  • Resolve scheduling conflicts and timetable problems with the scheduler
  • Create course CRNs for part-time studies courses as requested by the Associate Dean
  • Assist Coordinators/Registrar staff with registration issues
  • Prepare detailed analysis of non-full-time faculty costs annually and by semester
  • Recommend nft budget to the Associate Dean and submit final nft budget as required
  • Monitor cost centers as requested by the Dean/Associate Dean and produce summary reports
  • Assist in the development of annual budgets and track changes
  • Prepare reports for the Dean/Associate Dean or other managers by compiling information for specific purposes
  • Coordinate the submission of all required documentation for new hires, transfers, terminations, leaves, retirements, etc. to HR and Payroll

Qualifications:

  • Successfully completed a three-year postsecondary diploma/degree in Business, Office Administration, or a related field
  • A minimum of five years' experience in an office environment monitoring/tracking budgets and financial information, analyzing and compiling data, producing/generating reports, and providing administrative support to a diverse group
  • Advanced level of computer skills, and experience in database/information management using Microsoft Office Suite (i.e. Excel, Access)
  • Demonstrated communication (written and oral) and interpersonal skills to respond to inquiries and provide guidance and/or assistance to others
  • Demonstrated organizational and planning skills with the ability to be flexible and multitask to meet conflicting deadlines
  • Proven ability to design/re-design and implement tracking, analysis, and reporting mechanisms for ongoing financial performance monitoring
  • Demonstrated conflict resolution and problem-solving skills with the ability to make day-to-day decisions as required
  • Experience in an academic environment working with a student and/or financial information system (preferably Banner or PeopleSoft) are assets

Georgian College is an equal opportunity employer and welcomes applications from all qualified candidates. We are committed to diversity, equity, and inclusion in the workplace and are an accessible employer. If you require accommodations during the recruitment and selection process, please advise the coordinator.