Executive Administrative Assistant to The Deputy

3 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Executive Administrative Assistant to the Deputy Minister**:
AO1 Administrative Officer 1

Regular/full-time

Department of Education and Early Childhood Learning

Deputy Minister's Office

Winnipeg MB

Advertisement Number: 40535

Salary(s): AO1 $51,614.00 - $60,597.00 per year

Closing Date: January 30, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Preference may be given to current employees of the Manitoba Public Service.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must be able to provide and maintain a satisfactory Criminal Record Check
- Must be willing and able to extended hours, including evening and weekends, on occasion

Qualifications:
**Essential**:

- Extensive experience providing administrative and secretarial support to executive and senior level staff.
- Extensive experience with scheduling meetings, coordinating appointments and making travel arrangements.
- Experience managing correspondence and maintaining filing and document tracking systems such as Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).
- Strong problem solving, analytical and decision making skills.
- Excellent interpersonal skills with the ability to foster strong working relationships with staff, all levels of government and stakeholders.
- Strong verbal communication skills with the ability to effectively communicate complex information to internal and external clients.
- Excellent written communication skills with experience drafting, formatting, editing and proofreading a variety of high-level documentation.
- Experience working with highly sensitive information/material in a confidential and professional manner.
- Strong political acumen to manage conflicting priorities of various stakeholders with diplomacy and tact.
- Strong organizational and time management skills, including the ability to prioritize work to meet strict deadlines.
- Effective leadership skills with the ability to provide direction, delegate and coordinate work in a high-volume, fast-paced environment.
- Extensive experience working with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and Teams) or a similar software package.
- Experience working with a variety of authority seeking documents such as Treasury Board Submissions, Cabinet Submissions, Order-in-Councils.

**Duties**:
Reporting to the Deputy Minister, this position is responsible for providing professional and confidential administrative support to senior leadership and overall coordination of the Deputy Minister's office. Working independently, the incumbent will be responsible for the day-to-day operations of the office. Duties include liaising with internal and external stakeholders on behalf of senior leadership; coordinating meetings, events, announcements and travel; maintaining records; preparing reports; drafting correspondence and authority seeking documents; researching information and managing sensitive and confidential information. The incumbent is accountable for all office management responsibilities including monitoring workflow, review and process of authority seeking documents, invoices, record schedules and various reports submitted on behalf of the Deputy Minister.
- Advertisement # 40535
- Service Centre 2
- Human Resource Services
- 360-1395 Ellice Avenue
- Winnipeg, MB, R3G 3P2
- Phone: 204-945-7182
- Fax: 204-948-2841

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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