Executive Assistant

3 weeks ago


Winnipeg, Canada Manitoba Government Full time

**Executive Assistant**:
AY4 Administrative Secretary 4

Regular/full-time

Department of Natural Resources and Northern Development

ADM Office, Resource Management and Protection

Winnipeg MB

Advertisement Number: 40410

Salary(s): AY4 $48,777.00 - $55,567.00 per year

Closing Date: January 23, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.

The Manitoba government has a comprehensive benefits package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan.

Conditions of Employment:

- Must be legally entitled to work in Canada

Qualifications:
Essential:

- Post-secondary education in office administration with progressive administrative/clerical and secretarial experience or equivalent combination of education or training with extensive progressive administrative/clerical and secretarial experience
- Experience providing administrative support to senior or executive level staff
- Experience setting up and maintaining files, filing systems and document tracking systems
- Excellent written communication skills with the ability to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy
- Excellent verbal communication skills with the ability to communicate effectively with the public and staff over the telephone and in person
- Proven organizational and time management skills to effectively manage tight deadlines while maintaining a high degree of accuracy
- Strong problem solving skills
- Strong interpersonal skills and ability to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders
- Ability to handle sensitive and confidential information
- Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Ability to work independently and under mínimal supervision

Desired:

- Knowledge of government processes

**Duties**:
Reporting to Assistant Deputy Minister, this position provides comprehensive and professional administrative support including document tracking, prioritization and follow up; coordination and meetings; researching and compiling background information for correspondence; maintaining records and files, liaising with all levels of the organizations; drafting reports and correspondence; monitoring and controlling the administrative procedures within the division; and other general duties.
- Advertisement # 40410
- Service Centre 4
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: 204-945-7518
- Fax: 204-945-0601

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.


  • Executive Assistant

    1 week ago


    Winnipeg, Canada StratHR Solutions Inc. Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Almond Nail Bar Full time

    **Job Title**:Executive Assistant **Salary**:TBD **Job Type**:Full Time **Job Overview**: **Responsibilities and Duties**: - Assist with the preparation of standard correspondence. - Create, edit, and manage correspondence for the executive leadership team. - Manage the executive team members’ calendar and meetings. - Pro-actively manage complex...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Lambert Nemec Group Full time

    **Position Overview** Lambert Nemec Group, Winnipeg's leader in Permanent Recruitment, has partnered with our client to recruit for an Executive Assistant to be an exceptional administrative support to a key executive and their team. You will be a professional and experienced Executive Assistant who thrives within a collaborative environment and enjoys a...

  • Executive Assistant

    1 week ago


    Winnipeg, Canada Intrado Full time

    We are looking to hire a Responsible for providing a variety of responsible, confidential and complex support functions to assigned executive. Successfully complete critical or sensitive project tasks, of deliverable assignments, with a hands-on approach ensuring project risks are escalated when necessary. Assist with the disposition of confidential...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Reh-Fit Centre Full time

    _**The Reh-Fit Centre is a not-for-profit organization with a mission to enhance the health and well-being of its members and the community by providing innovative health and fitness services through assessment, education, and exercise in a supportive environment.**_ We are seeking a results driven administrative professional with a demonstrated high...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Canadian Museum for Human Rights Full time

    **Overview** The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration, and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Farmers Edge Full time

    Farmers Edge is a global leader in agriculture technology! We produce industry leading technologies, software and digital tools that enable customers around the world to grow more sustainably, maximize profitability, and minimize risk. Our Team Members are passionate, enterprising individuals who thrive in a fast-paced, high-growth work environment. We...

  • Executive Assistant

    6 days ago


    Winnipeg, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358849  Posting End Date: May 29, 2024 City: Winnipeg Site: Klinic Community Health Work Location: Klinic Community Health Department / Unit: Administration  Posting Category: Non-Clinical  Union: Exempt Anticipated Start Date: ASAP FTE:  1.0  Anticipated Shift: Days Annual Base Hours: 2080 ...

  • Executive Assistant

    2 weeks ago


    Winnipeg, Canada Klinic Community Health Full time

    Requisition ID: Posting End Date: May 13, City: Winnipeg Site: Klinic Community Health Work Location: Klinic Community Health Department / Unit: Administration  Posting Category: Non-Clinical  Union: Exempt Anticipated Start Date: ASAP FTE:  1.0  Anticipated Shift: Days Annual Base Hours: EXECUTIVE...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Futuremark Development Inc Full time

    Futuremark Development is seeking a highly organized and detail-oriented Personal Assistant / Executive Assistant / Administrative Manager to join our team. This role is critical to the smooth operation of our company and requires a proactive individual who can manage a range of administrative tasks while understanding the nuances of real estate asset...

  • Executive Assistant

    2 days ago


    Winnipeg, Canada Randstad Canada Full time

    If you consider yourself to be a passionate Executive Assistant, who is able to successfully support a Senior Vice-Presidents, please keep on reading!Are you looking to join an organization that fosters the personal development of individuals, within a dynamic team, and which offers stimulating career progression?If you are interested in pursuing a thriving...

  • Executive Assistant

    3 days ago


    Winnipeg, Canada Randstad Canada Full time

    If you consider yourself to be a passionate Executive Assistant, who is able to successfully support a Senior Vice-Presidents, please keep on reading!Are you looking to join an organization that fosters the personal development of individuals, within a dynamic team, and which offers stimulating career progression?If you are interested in pursuing a thriving...

  • Executive Assistant

    2 days ago


    Winnipeg, Canada Thermea by Nordik Spa-Nature Full time

    **Executive Assistant** Bordered by the Crescent Drive Golf Course and only 20 minutes from downtown Winnipeg, Thermëa by Nordik Spa-Nature opened its doors in 2015. This relaxation and renewal centre focuses on thermotherapy practices and relaxation techniques from Scandinavian countries. It offers a multisensorial experience in an all-embracing natural...


  • Winnipeg, Canada Manitoba Government Full time

    THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE. **Administrative Assistant/Executive Assistant**: AY4 Administrative Secretary 4 Regular/full-time Department of Labour, Consumer Protection and Government Services; Department of Transportation and Infrastructure Vital Statistics Branch/ADM Office, Consumer Protection...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Royal Bank of Canada Full time

    **Job Summary** **The Executive Assistant provides direct strategic planning support to the Regional President. They contribute to the overall regional performance by supporting the Regional President to achieve business goals including New Client Acquisition, enhancing our ability to acquire and deepen client relationships. Works collaboratively with the...

  • Executive Assistant

    1 week ago


    Winnipeg, Canada Evolution Wheel Full time

    Evolution Wheel is an innovative company that manufactures tires for the heavy construction industry. We are looking for someone who can fill an Executive Assistant role and directly support the management of the company. This person will gain firsthand experience in how a company is ran and built from the ground up while assisting in developing processes...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Intrado Full time

    We are looking to hire a Responsible for providing a variety of responsible, confidential and complex support functions to assigned executive. Successfully complete critical or sensitive project tasks, of deliverable assignments, with a hands-on approach ensuring project risks are escalated when necessary. Assist with the disposition of confidential...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Emco Corporation Full time

    **Responsibilities** - Schedule appointments, and maintain and update supervisors' daily calendar - Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports - Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly - Maintain confidentiality of highly sensitive...


  • Winnipeg, Canada Assiniboine Park Conservancy Full time

    **Executive Assistant to the President & CEO** **About APC** Creating the future vision for one of Winnipeg’s most prized treasures, Assiniboine Park Conservancy (APC) is the not-for-profit organization that oversees Assiniboine Park’s operations and ensures its ongoing redevelopment and financial viability. Our team is inspired to create and deliver...

  • Executive Assistant

    1 month ago


    Winnipeg, Canada Financial Heights Inc Full time

    **Company description** A professional financial services company offering investment and insurance solutions to our clients. We give personalized service to our clients in a friendly and relaxed environment. **Job description** Report directly to the financial advisors in the office and work closely with the other Executive Assistant to provide friendly...