Administrative Assistant

2 months ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Assistant**:
AY4 Administrative Secretary 4

Term positions greater than 6 months/full-time

Term - 1 Year

Office of the Auditor General

OAG

Winnipeg MB

Advertisement Number: 41588

Salary(s): AY4 $48,777.00 - $55,567.00 per year

Closing Date: August 28, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Posted on behalf of the Office of the Auditor General

The **Office of the Auditor General (OAG) **is an independent office of the Legislative Assembly, established under The Auditor General Act. At the OAG, we pride ourselves on positively influencing public sector performance through impactful audit work and reports. Our work goes beyond the bottom line. As legislative auditors, we serve the Manitoba Legislative Assembly, and in turn, all Manitobans. We offer an exciting and rewarding work environment by providing challenging assignments, training and development opportunities, a comprehensive benefits package and a healthy work/life balance.

Conditions of Employment:

- Must be legally entitled to work in Canada
- A satisfactory Criminal Record Check

Qualifications:
Essential:

- Experience performing administrative and/or clerical duties, which may include but are not limited to: reception, answering phones, records management, filing, data entry, receiving and recording invoices, etc.
- Experience providing confidential administrative support including the preparation of correspondence and manual and electronic file maintenance
- Experience communicating with the public by telephone and in person.
- Demonstrated organization and problem-solving skills with the ability to prioritize work. Experience researching, analyzing, compiling, and summarizing information.
- Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public.
- A high degree of initiative and the ability to work independently with mínimal supervision.
- Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy.
- Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.

Desired:

- Ability to communicate in French
- Experience doing time entry in SAP

**Duties**:
Reporting to the Office Manager and indirectly to the Director, Corporate Services the administrative assistant is responsible for providing overall reception, secretarial, administrative, and clerical support to the Office of the Auditor General (OAG). The incumbent provides confidential administrative support to the Deputy Auditor General in a timely,
effective and professional manner. This position must interact effectively with members of the public and OAG employees, liaising/communicating regularly with staff in Deputy Minister, Minister and other Legislative or Government offices.

The incumbent will also research and draft reports, correspondence and responses on behalf of the OAG, as well as manage and carryout support activities in a timely and professional manner. The incumbent will also provide coverage for other members of the administration team.
- Advertisement # 41588
- Manitoba Legislative Assembly
- Human Resource Services
- 302-386 Broadway
- Winnipeg MB, R3C 3R6
- Phone: 204-945-7279
- Fax: 204-948-3115***

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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