Administrative Assistant

2 months ago

Winnipeg, Canada Paragon Design Build Full time

**Join Our Team at Paragon**

Paragon is one of Winnipeg’s largest, privately-owned real estate companies specializing in the development of sustainable, purpose-built multifamily rental properties. With over 15 years of experience, Paragon boasts end-to-end real estate services including acquisition, development, construction management and long-term property management. Paragon currently has over 600M+ of projects under development.

At Paragon, we believe in creating an environment where our employees can thrive both professionally and personally. We are proud to offer a comprehensive benefits package and a vibrant workplace culture that embodies “The Paragon Way.”

**The Position**:
The Administrative Assistant plays a crucial role in supporting the efficient operation of our organization. This position requires a proactive individual who can handle a variety of tasks, including reception duties, meeting arrangements, and office supply management.

**Key Responsibilities**:

- **Reception Duties**:As the first point of contact, greet guests and visitors warmly, announce their arrival, and direct them to the appropriate person or office. Handle incoming phone calls, screen and forward them to the relevant staff members. Ensure the reception area is tidy and well-presented. Receive, sort, and distribute daily mail and deliveries.
- **Meeting Support**:Ensure that meeting rooms are set up in advance of both internal and external meetings/ training sessions (order food and refreshments, as required) and that they are cleaned up after.
- **Office Supply & Merchandise Inventory**: Order and maintain inventory of office supplies and marketing merchandise, ensuring the office is well-stocked and organized.
- **Administrative Support**:Assist with various administrative tasks, including data entry, filing, and document preparation.
- **Other Duties**:Perform other related duties as assigned to support the team and office operations.

**Qualifications**:

- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- 1-2 years of administrative experience in a professional environment
- Excellent computer skills with working knowledge of Microsoft office products, including Excel, PowerPoint, Teams, Word and Outlook.
- Strong organizational and multitasking abilities.
- Professional demeanour and attention to detail.
- Ability to work in a collaborative team environment with excellent interpersonal and communication skills (written and oral).
- Experience working with a construction/development company would be considered an asset.

**Why Work at Paragon?**
- **Robust, Employer-Paid Benefits Program**: We take care of our team with a comprehensive benefits package that includes health, dental, and vision coverage.
- **Professional Development Opportunities**: We invest in your growth with ongoing training and development programs to help you advance in your career.
- **Monthly Company Social Events**: Enjoy regular social events that foster team spirit and camaraderie.
- **Free Parking**: Convenient and free parking at our brand-new headquarters.
- **RRSP Matching Program**: After one year of service, benefit from our RRSP matching program to help you save for the future.
- **On-Site Fitness Facility**: Stay active and healthy with access to our fully equipped fitness center.
- **Culture of Teamwork and Collaboration**: Experience a supportive and collaborative work environment where teamwork is at the heart of everything we do.

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 2024-09-24

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