Office Administrator
2 days ago
**Job Title: Office Administrator**
**Location: 2068 Piper Lane / 290 Sovereign Road**
**Reports to: Financial Controller**
**Position Overview**:
The Office Administrator is a dynamic office contributor who assists with the day-to-day operations of the business. This position reports directly to the Controller.
**Responsibilities and Accountabilities**:
**Finance**
- Accounts Payable Function
- Control and organize packing slips, invoices, and various other documents pertaining to the accounts payable function
- Ensure no price variance occurred between purchasing and outside vendors. Follow up with Purchasing Manager should any variances be identified.
- Posting approved invoices to subledger using accounting system (QuickBooks)
- Run weekly reports for bill payments, process cheques, efts and submit to Senior Management for Approval and Signature
- Prepare approved cheques for mailing, or arrange pick-up for select vendors
- Verification and processing of credit card payments - Monthly (receive management credit card expense forms and reconcile them with statements. Follow-up required if any expense forms are missing, or information is incomplete
Executes special and ongoing Finance projects and activities as assigned through the Controller
- Participates in perpetual inventory counts, as requested
- Executes Job Card entry into Company Intranet system
- Backup to Controller, where required
**Administration**
- Process incoming mail and send to appropriate personnel
- Administration lead on printers/photocopiers and maintenance of office equipment
- Arranges catering orders for staff meetings, lunches, etc.
- Assist with HR and Brand Marketing - Social media (LinkedIn, Facebook) and internal branding
- Assist HR with IT help for employee inquiries on networking, and work process efficiencies
- Ensures office area is clean and organized, and stocked with appropriate supplies (water, coffee etc.)
**Qualifications**:
- Must meet the requirements of the Canadian Controlled Goods Security Assessment Application as per Section 15 of the Controlled Goods Regulations, SOR/2001-32
- Diploma in financial accounting or minimum 2 years’ experience in the field
- Experience with Microsoft Office, Accounting Software (QuickBooks Preferred)
- Self-motivated, the ability to work independently, and within a team environment with strong follow up, organization and prioritization skills and excellent attention to detail
Successful applicants must meet all requirements under the Canada Controlled Goods Regulations (CGR) and must be approved as mandated by Public Works & Government Services Canada and applicable contractual obligations.
- Accommodation is available in all aspects of the recruitment process. If accommodation is required applicants should make this known in advance._
**Salary**: $40,000.00-$50,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Day shift
Ability to commute/relocate:
- London, ON: reliably commute or plan to relocate before starting work (required)
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