Administrative Officer

7 months ago


London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 13

Please note, this is a wholly grant funded, 2 year temporary full time contract opportunity.

**Secondments are Welcome**:
Click here for more details on secondment opportunities.

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Western ranks as one of Canada’s top research-intensive universities. From fundamental to applied discovery, its researchers advance knowledge that provides tangible benefits for the economic, social, health and cultural development of citizens in London, in Canada and around the world. While the University has achieved acclaim for research in a full complement of disciplines, it has identified signature areas in which global-scale clusters of research excellence have been established, including Neuroscience/Brain & Mind.

**Responsibilities**:
The Administrative Officer will ensure the efficient coordination of administrative operations for BrainsCAN and the Rodent Cognition Research and Innovation Core (RoCRIC). The role will provide guidance and support for a wide range of administrative, human resources, and financial functions and processes, and ensure they are carried out in compliance with all of Western's relevant administrative policies and procedures. The Administrative Officer will advise the Executive Director in the resolution of administrative issues and monitor and manage physical and financial resources and supplies. The role will also provide project support, participate in relevant committees, and ensure the availability of necessary documentation, resources and information.

**Qualifications**:
**Education**:

- University degree, in Business Management/Administration
- Completion of or working towards Canadian Institute of Management Designation is preferred

**Experience**:

- 3 years’ administrative experience supporting human resources and financial management in a complex research or academic office environment
- Experience managing and overseeing staff and projects is preferred
- Experience working with PeopleSoft Financials would be an asset

Knowledge, Skills & Abilities:

- Knowledge of general office procedures, financial budgeting and principles and Human Resources principles and practices
- Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
- Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
- Communication skills with an ability to complete detailed analytics and reports
- Ability to work in a manner that models best practices in confidentiality standards
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Detail-oriented with an ability to function and process information with high levels of accuracy
- Commitment to ongoing professional development with a desire to take on new challenges
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Ability to work in a fast-paced environment, meet tight deadlines and adapt to changing priorities
- Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) and PeopleSoft systems (HR, Financials, query)
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.


  • Office Administrator

    6 months ago


    London, Canada Visvacare Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team in London, Ontario. As the Office Administrator, you will be responsible for managing daily administrative tasks, ensuring smooth office operations, and providing support to the staff. This is a vital role that requires excellent communication skills, strong...


  • London, Canada The Agency Real Estate Brokerage Full time

    **Job Brief**: **Job Role**: Our admin support is the first point of contact in our office from clients, to realtors to service professionals. They provide administrative support to management and sales team members. **Responsibilities** - Answer and direct phone calls - Organize and schedule appointments - Assist in the preparation of regularly scheduled...

  • Office Administrator

    7 months ago


    London, Canada Voices Full time

    Position Location: London, Ontario, in office Monday - Friday at 100 Dundas Street, London, ON Are you a self-starter with innovative ideas who is capable of creating a positive experience for those around you? Are you passionate about organizing and coordinating day-to-day office operations to ensure everything runs effectively and efficiently? If so, you...

  • Office Administrator

    7 months ago


    London, Canada VersaBank Full time

    VersaBank is an inclusive, entrepreneurial, Schedule 1 Chartered Bank with over $4.2 billion in assets and growing. As Canada’s most innovative bank, VersaBank operates as a branchless financial institution that obtains its deposits and provides most of its loans and leases electronically, with innovative deposit and lending solutions for financial...

  • Office Administrator

    4 months ago


    London, Canada VersaBank Full time

    **LOCATION: LONDON, ONTARIO** *** *** VersaBank is an inclusive, entrepreneurial, Schedule 1 Chartered Bank with over $4.2 billion in assets and growing. As Canada’s most innovative bank, VersaBank operates as a branchless financial institution that obtains its deposits and provides most of its loans and leases electronically, with innovative deposit...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 14 **About Western**: **About Us**: The mission of the Department of Chemistry is to provide a high quality, comprehensive, research-inspired education in chemistry by offering a curriculum which fosters academic excellence in knowledge and research and to teach students to be...

  • Office Administrator

    17 hours ago


    London, Ontario, Canada Diya Decor ltd Full time

    Job DescriptionThe Office Coordinator will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Implement new administrative proceduresReview and evaluate...

  • Office Administrator

    2 weeks ago


    London, Canada Pro-Tech Mechanical Services Limited Full time

    **Job Summary** **Responsibilities** - Oversee daily office operations and ensure efficient workflow. - Handle customer inquiries and scheduling. - Support or team with various administrative tasks, ensuring smooth and efficient workflow. - Manage filing systems and maintain organized records for easy retrieval. - Assist in payroll processing and ensure...

  • Office Administrator

    3 months ago


    London, Canada Liquidation max inc. Full time

    *Job Summary* As an Office Administrator, you will play a key role in ensuring the smooth operation of our office environment by overseeing various administrative tasks and providing support to the team. *Responsibilities* - Manage office supplies and equipment inventory - Coordinate and schedule meetings, appointments, and travel arrangements - Assist with...

  • Administration Officer

    6 months ago


    London, Canada GS Construction Company Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Construction company **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...

  • Office Administrator

    2 months ago


    London, Canada StuHomz Inc. Full time

    **Job Overview** **Duties** - Oversee daily office operations and ensure efficient workflow. - Manage payroll processes and maintain accurate employee records. - Handle human resources functions including recruitment, onboarding, and employee relations. - Supervise administrative staff and provide guidance on best practices. - Maintain financial records...

  • Administrative Officer

    7 months ago


    London, Canada Aprikot Kare Associate Inc. Full time

    Education: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...

  • Administrative Officer

    6 months ago


    London, Canada Aprikot Kare Associate Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    7 months ago


    London, Canada Pioneer Cruises Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...


  • London, Canada McCOR Management (East) Inc. Full time

    McCOR Management is one of the largest privately-owned real estate development and property management companies in Canada and we are looking to add to our teams. **Position Title**:Office Administrator** **Immediate Manager**: Property Manager **Next Level Position**: Property Administrator **SUMMARY**: To provide administrative support to the Property...

  • Office Administrator

    4 months ago


    London, Canada Mayne Full time

    **Company**: Mayne Inc. **Location**: London, Ontario **Position**: Office Admin Specialist **Hours**: Full Time Permanent (8am to 5pm, Mon-Fri) **Wage**: $18 to $24/hr depending on experience About Mayne Mayne Inc. is proud to be one of North America’s leading manufacturers of outdoor products. Our planters, window boxes, mail posts, and storage bins...

  • Administrative Officer

    7 months ago


    London, Canada NexGen Polymers inc. Full time

    Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Asset languages**: - Tagalog **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...

  • Office Administrator

    1 month ago


    London, Canada Famme & Co. Full time

    **Famme & Co. Chartered Professional Accountants** **Office Administrator** Do you thrive in an innovative and exciting environment that's continuously evolving? Famme & Co. is a dynamic, expanding firm with offices in Stratford, London & St. Marys. We are currently looking to add a hardworking, dedicated, team-oriented individual to join our ever-growing...


  • London, Canada MARY BROWN'S CHICKEN LONDON Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 to 40 hours per week - Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff -...


  • London, Canada Ellison Travel & Tours Full time

    Position Summary: Join Ellison Travel & Tours and become part of an award-winning, family-owned travel business that is 100% Canadian owned and operated since 1980. We are looking for an enthusiastic, motivated and professional individual to join our London office team. As an Office Administrator, you will be responsible for office operations, administration...