Administrative Project Coordinator

6 months ago


Hamilton, Canada The Pod Group Full time

Our client is an agile, innovative and leading Canadian manufacturer of complex pressure vessel systems for Oil & Gas and Petro-Chemical industries. With an amazing back-story, driven by inspiration and motivation, our client’s mandate is developing highly technical systems with a true customer focus on meeting delivery commitments.

Over the past five years, this organization has managed a significant growth servicing large chemical processing and petrochemical organizations around the world. This has been accomplished with the heart, passion and drive from a small team that is aligned in building a highly successful service oriented culture that truly focuses on establishing a phenomenal client experience.

**ROLE OVERVIEW**
We are partnering with our client in search of a creative, technical and process-driven Administrative Project Coordinator who will follow through on customer orders from creating order files to sending final turnover documentation.

**POSITION FOCUS**

The Administrative Project Coordinator will be responsible for:

- Creating the order file - Order acknowledgement and order review/order.
- Internal order processing for engineering review.
- Drawing/document forwarding to customers.
- Entry into the ERP system of approved drawing/release to manufacture.
- Customer Correspondence record keeping.
- Prepare Purchase Orders for review, and place with suppliers.
- Follow up/expedite Purchase Orders.
- Scanning, organizing, and filing receiving and shipping documents.
- Scanning, filing, arranging, and preparing for “Final Turnover Package”.
- Sending Final Turnover Documentation to customer.
- Performing other duties as assigned.

**Requirements**:

- College Diploma in Business, Systems or Logistics.
- Experience in a manufacturing environment is an asset.
- E2 ERP system knowledge is an asset.
- Proficient with Microsoft Word and Excel.
- Highly organized with the tenacity to succeed in a constant high-pressure environment.
- Detail-oriented and a strong ability to multitask.

This is an exciting opportunity for individuals who are inspired by growth, challenge and the ability to truly have an impact.


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