Administrative Assistant

3 weeks ago


East York, Canada Sylvia Ho Mortgages Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 2 years to less than 3 years
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Troubleshoot and resolve technical problems
- Organize conferences and meetings
- Market business services
- Manage personnel information database
- Develop media strategies and public relations activities
- Co-ordinate work activities with other departments
- Oversee and co-ordinate office administrative procedures
**Computer and technology knowledge**:

- Google Docs
- Electronic scheduler
- Database software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Photoshop
- Project management software
- Social Media
- Salesforce
**Technical terminology**:

- Financial
**Area of work experience**:

- Marketing
**Area of specialization**:

- Correspondence
- Reports and records
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Public relations
- Graphic design
**Work conditions and physical capabilities**:

- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
**Other benefits**:

- Paid time off (volunteering or personal days)
- Team building opportunities



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