Sales & Events Administrator

2 weeks ago

Vancouver, Canada rennie Full time

**Position**:Sales & Events Administrator

**Reports to**: Vice President, Rennie Consumer Services

**Job Type**:Full Time, Permanent & Hybrid (4 days in office & 1 day work from home)

**About rennie**

rennie brings a thoughtful, trusted approach to the real estate industry, supporting our clients and communities for more than 40 years.

Founded on a people-first culture, our growing team of 130+ home office staff and 270+ real estate advisors work seamlessly together to deliver exceptional experiences and service. Collectively, we provide our clients with the confidence they need to make informed decisions when buying, selling, or building a home or community.

**Life at rennie**- We have a people-first culture that fosters a vibrant workplace of collaboration, empowerment and opportunity to deliver exceptional experiences and service. Together, we drive each other's collective success.- We are diverse—representing a range of skill sets, backgrounds and perspectives—but we are motivated by a common goal: being the most trusted resource in real estate.- We work in a fast-paced environment, but we make time to celebrate each other and have fun with our colleagues, families and communities.- We offer our employees a competitive salary and bonus program, as well as extended medical, dental, and healthcare benefits that include an employee assistance program, extensive mental health benefits and a healthcare spending account.- We take time off to rest and recharge. In addition to statutory holidays, salaried team members enjoy paid vacation time and our home office also closes over the December holidays, as business allows.

**About the Opportunity**

The Sales & Events Administrator provides administrative support to the VP, rennie Consumer Services and coordination of the real estate advisor facing programs and projects in their portfolio. This role is hands-on in planning, communicating, and executing a wide range of events, programs, and projects that support new and established advisors in onboarding to rennie, increasing their sales performance, and growing their business. Passionate about getting the details right, ensuring exceptional customer experiences, and multi-tasking, the Sales & Events Administrator collaborates with a variety of rennie teams, external vendors, and other stakeholders to get the job done.

**Duties and Responsibilities**- Plans departmental team events and provides administrative support for advisor-led events in rspaces- Manages bookings calendar and communications for events in rspaces, liaising with operations teams (tech or office services) as-needed to maintain the facility- Plans, set-ups and hosts in-person and virtual meetings, sales training, and events including scheduling, space and logistics, speakers and materials, promotions, technology set-up and management, attendance management, and participant surveys- Drafts, coordinates, and distributes communications to advisors and employees about sales programs, learning opportunities, meetings, and events- Collect and analyze feedback and program evaluation data- Sales incentive and celebration program: drafts and coordinates ongoing communications and gifting, and provides administrative and on-site support for in-person and virtual events celebrating top sales leaders- Assists Executive in researching, planning, hosting and publishing advisor recruitment, coaching, and ongoing learning opportunities- Maintains up-to-date contact and training records, providing information to external parties on behalf of rennie and responding to internal inquiries about advisors as-needed- In conjunction with other rennie teams, maintains and updates advisor documentation, tools, and resources hosted in various tech platforms and at rspaces- Documents and contributes to the continuous development of advisor lifecycle systems, processes, communications, and programs- Coordinates calendars and schedules appointments and travel on behalf of the Executive- Researches, drafts and proofreads professional documents, reports, presentations, correspondence and communications, often on behalf of the Executive, using individual initiative and as assigned- Performs general administrative duties including but not limited to filing, photocopying, scanning, mailing, expense and invoice reconciliation, taking meeting minutes to capture commitments and action plans

**Education and Experience**- Minimum of 3 - 5 years of related experience coordinating projects and providing administrative support to senior leaders- Experience hosting meetings and presentation in-person and virtually- Experience providing excellent client service

**Desired Knowledge, Skills and Abilities**- High attention to detail and an ability to maintain a high level of professionalism in dealing with confidential and sensitive issues- Strong administrative and organizational skills with the ability to manage priorities, projects, and workflow- Demonstrates a high sense of pr

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