Coordinator, Business Development

6 months ago

Vancouver, Canada BC Pavco Full time

At BC Place, a division of BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture.

As Western Canada's leading venue for live events, we host a year-round schedule of sporting events, concerts, consumer shows and more each year while also supporting the community through an array of ongoing partnerships and initiatives.

Our vision is to be the global leader in outstanding venues and events with a mandate to generate economic and community benefit for the people of British Columbia through prudent management of public facilities.

BC Place hosts the province’s biggest and brightest events. Home to the BC Lions Football Club, Vancouver Whitecaps FC, BC Sports Hall of Fame, the largest trade and consumer shows in Western Canada, world class concerts and incredible community events; a unique and exciting place to work We are a division of PavCo, a Crown Corporation with a mandate to generate economic and community benefit for the people of British Columbia.

We're looking for a dedicated, team-oriented member who thrives in a fast-paced, high-energy environment and who is committed to providing exceptional customer service to our clients and guests.

BC Place is hiring a Coordinator, Business Development & Event Sales.

**WHAT YOU WILL DO**:
The Business Development & Event Sales Coordinator will assist the department with event sales and bookings, suite sales, StadiumVision coordination, contracting and other administrative duties.

Event Sales
- Support team sales functions as required such as preparation of site inspections, research space and date availability, pricing, issuance of contracts, etc.;
- Support the prospecting of all business segments including and not limited to meeting, trade & consumer, corporate, banquet and film business);
- Update and support the redevelopment of sales collateral as required;
- Provide sales reports and post event financial reviews to Manager and Director;
- Draft and prepare correspondence, presentations and reports including proofreading, formatting and editing;
- Continuously monitor event information in EBMS, the event business management system, to ensure details are current;
- Field inbound leads including web/reception inbox, ensure enquiries are directed in a timely manner to the appropriate departments; input all leads into EBMS;
- Create bookings, prepare proposals, license agreements, addendums and floor plans.

Suites sales and administration
- Assist in managing suite sales for all events;
- Administer suite contracts (inclusive of managing leads, issuing contracts and collection of payments);
- Ticket delivery of suites for all events;
- Support Event Sales Managers in facilitating fulfillment of event-day needs for suite clients.

StadiumVision
- Assist in administering event day operations;
- Support the delivery of information required for in-house digital requirements to operators;
- Coordinate with events and food and beverage teams to ensure event day digital signage requirements are delivered based on client’s needs.

Administrative Support
- Provide support to all department members as required;
- Maintain and transcribe department meeting minutes and distribution from department meetings;
- Other duties as required.

**WHAT YOU BRING**:

- Minimum post-secondary education, with business, marketing, sport management and/or related degree preferred;
- 3 - 5 years’ experience in a similar role preferred;
- Experience using EBMS (Ungerboeck), or a similar event business management system an asset;
- Proficient in Microsoft Office and other related software;
- Experience managing contracts and administration;
- Strong organizational skills and ability to handle multiple tasks in a fast-paced environment;
- Demonstrated ability to work independently and with a team;
- Ability to prioritize and manage multiple projects and tasks at one time;
- High level of analytical and interpersonal skills, including strong written and verbal communication;
- Proven ability to work well under pressure;
- Commitment to providing excellent guest services;
- Ability to work flexible hours supporting events including evenings, weekends and holidays;
- Drive by service excellence.

**HOW TO APPLY**:
The salary range for this position is $54,120 - $67,650.
- Salary discussion and overall compensation package will be presented during initial phone interviews.

Please note that we can only consider applicants who are eligible to work in Canada.

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