Office Administrator

2 months ago

Vancouver, Canada ImageX Full time

ImageX has an immediate opportunity for a talented **Office Administrator **to join our team onsite at our office in Vancouver, BC. We’re seeking someone who is an organized multitasker, attentive to details, efficient communicator with excellent office and interpersonal skills, who possesses the ability to keep the office well-organized and tidy at all times.

At ImageX, you’ll work with great vendors and a highly talented and agile team, in an environment where innovation and learning are prized and everyone’s voice is heard. Your colleagues are passionate about web development and advocates of delivery excellence.

**About the Position**:
We’re looking for a talented Office Administrator that can work with us **part-time (~25hours/week) from our Vancouver office** within core business hours (Monday - Friday, 9am-5pm). This is a **permanent part-time position**, including paid vacation, education funds and plenty of opportunities to grow with an industry-leading web development agency that values work/life balance.

You will be tasked with overseeing operations across ImageX's office, in order to keep the office operations running smoothly.

**About You**:
**As a Office Administrator you will**:

- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Manage agendas/travel arrangements/appointments etc.
- Support expenses and banking procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Be responsible for organizing and gathering cost estimates for Imagex events
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary

**You Need**:

- Minimum of 2 years experience in office administration
- High school diploma or equivalent required (associates degree in office administration or related field preferred)
- Bookkeeping familiarity (ideal) but must have understanding of spreadsheets (ie. MS Excel or Google Sheets)
- Exceptional communication and customer service skills
- Exceptional time management, organizational and delegation skills
- Strong sense of responsibility, initiative, prioritization, ability to meet deadlines
- The ability to juggle multiple tasks in a prioritized way
- Strong organizational, multi-tasking and time management skills
- Both written and verbal communication abilities
- Problem solving skills
- Ability to prioritize tasks and escalate challenges
- Ability to function well in a high-paced environment
- We also offer additional incentive compensation including profit sharing and other bonus opportunities (dependent on the role).

**Additional Perks/Paid Time Off**:

- 15 days vacation 7 Sick Days
- Education Fund + 4 paid education days
- An additional paid personal day for each anniversary you celebrate

- Flexible statutory floater days - 11 days granted per year to observe the holidays that are meaningful to YOU
- A comprehensive health, dental, and vision benefits plan including an annual health spending account and allowances for family health
- Flexible working schedule with a healthy respect for a work/life balance throughout the organization
- Annual corporate retreats, co-working days, and get-togethers with amazing people

**Pay Equity**

Our focus is ensuring fair compensation based on the unique skills and experience of each team member while aligning with defined pay ranges established through extensive market research.

Where our team members are located is crucial for operational efficiency, client service, and compliance with provincial legislation. Even for remote positions, specific placement within a Province or Territory influences the cost of living and market compensation, resulting in potential salary variations.

**About ImageX**:
Enterprise Drupal, Simply Delivered. Our team is a distributed workforce with established teams in Canada, Ukraine, and Brazil. We put extra emphasis on enhancing the virtual relationships, but also work hard to create opportunities to have face-to-face co-working days and other get-togethers in each region whenever possible. Our goal is to exceed the expectations of both clients and our team - which means we value creativity, involvement, flexibility & being totally in love with what we do.

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