Office Assistant
3 months ago
**Competition Number**
- P15995**Posting Title**
- Office Assistant - SCBScN Program**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**
- Saskatchewan Polytechnic Regina Campus**Building**
- Regina Campus, Parkway Building**Other Building**
**Date Posted**
- 10/16/2024**Closing Date**
- 10/25/2024**JIQ #**
- 30074**Start Date**
- 11/04/2024**End Date**
**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,834.50 to $2,192.69 bi-weekly**Temporary Market Stipend**
**Incumbent**
**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours bi-weekly**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:
- Job Duties**Job Duties**
- Manage a comprehensive system for receiving and tracking large amounts of student data using a specialized data base program.
- Manage processes to ensure safe access of SCBScN students and faculty to practice education facilities (hospitals, community agencies, schools, etc)
- Provide detailed and accurate information to students, faculty, and practice education sites (hospitals, community agencies, schools, etc) regarding student certification requirements for practice education.
- Research and retrieve information to compile reports related to practice education risk management
- Develop, implement, evaluate, and maintain processes for student risk management including scheduling and tracking sessions and identifying non-compliance as appropriate.
- Provide general program administrative support as required
- Provide support to meetings as required, including distributing agendas and recording minutes.
- Respond to inquiries from general public, students and faculty as required.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**
**Duties**
**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus an Office Administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.**Desired QSA
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