Office Manager
1 week ago
Job Description The Office Manager is responsible for all aspects of office routines and clerical duties for residents and employees in the retirement residence. The role will assist in maintaining a safe and secure environment for residents, visitors and other staff members. Responsibilities Responds to resident or family member inquiries/concerns and ensures appropriate action is taken within decision‑making authority and/or brings to the attention of the General Manager; Oversees and co‑ordinates front desk staff; Participates as a member of the work team and provides support to other team members; Maintains a complete set of accounting records for the residence; Prepares all resident billings; Handles all queries concerning billings and payments from residents and/or their family members; Performs payroll duties necessary for the calculation of accurate wages and salaries of all staff; Maintains employee records of hours worked, days absent, vacation, statutory holidays and sick time; Prepares bank deposits; Welcomes and orients new residents, family members and other visitors; Effectively communicates and interacts with residents, family members, visitors and volunteers in a courteous and professional manner; Understands and follows all health and safety policies and procedures (including residence’s fire and safety programs). Works safely to reduce the risk of injury to self, other staff members and residents. Promptly reports all actual or potentially hazardous situations; Sorts incoming mail daily for distribution to residents and other departments and manages outgoing mail; Organizes workflow through administrative office, co‑ordinates meetings and schedules appointments as required; Qualifications Minimum of 2 years’ of related experience; Successful completion of post secondary diploma or certificate program in financial management or bookkeeping; Previous accounting/bookkeeping experience; Previous experience in a retirement or health care environment considered an asset; Empathy for and understanding of the needs of the seniors and/or individuals with disabilities; Ability to interact with all levels of staff, residents and their family members, and other professionals with a high degree of patience and tolerance; Good communication skills (both written and verbal); Initiative, good judgment and supervisory abilities; Good computer skills including proficiency in Microsoft Office with a working knowledge of Excel and Word. About Us At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities. Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email accessibility@chartwell.com or call 1-888-663-6448. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. #J-18808-Ljbffr
-
Office Manager
3 days ago
Collingwood, Canada Signworks Full time**_Office Manager_** - **General**: - Greet visitors, ascertain nature of business and either direct to appropriate person or gather information and prepare order form. - Screen and forward telephone calls taking messages & providing information as required. - Prepare shipment documents. Ie Purolator etc. - Order office supplies - Prepare, edit & proof read...
-
Residence Office
1 week ago
Collingwood, Canada Chartwell Retirement Residences Full timeA leading retirement care organization in Collingwood seeks an Office Manager responsible for administrative duties and resident support. The role includes managing inquiries, overseeing front desk operations, and maintaining financial records. Candidates should have a diploma in financial management and at least 2 years of relevant experience. Strong...
-
Office Administrator
3 days ago
Collingwood, Canada Collingwood Dentistry Full time**Welcome to Collingwood Dentistry** Collingwood Dentistry offers a state-of-the-art facility and a dental office practicing laser dentistry in Simcoe County; we are diverse, innovative, and passionate about the care of our patients. Collingwood Dentistry is a great place to launch and grow a new career with various rewarding and challenging opportunities....
-
Office Administrator
4 days ago
Collingwood, Canada Touch2Play Full timeWe are very pleased to announce we are looking to grow our team! Immediate opening for a Office Administrator. Kidzpace Interactive/Touch2Play is celebrating more than 30 years as a leading company in the field. Kidzpace/Touch2Play designs and manufactures secure, durable and attractive cabinets to house popular video game consoles and the proprietary...
-
Office Administrator
3 days ago
Collingwood, Canada Peakminds Psychology Services Full timeWork Hours: 5-10 hours per week $20-35 Work Location: Mississauga or Brampton. **Responsibilities Summary**: Maintain office supplies and inventory, ensuring availability of necessary items and coordinating purchases when needed. Organize and schedule meetings, appointments, and events, including coordinating calendars and sending out meeting...
-
Bookkeeper/office Manager
2 weeks ago
Collingwood, Canada Collingwood Fuels Ltd. Full time**About us** Collingwood Fuels Ltd. is a small business in Collingwood, ON. We are customer-centric, supportive, professional and our goal is to to be a reliable energy solutions provider committed to timely satisfaction of our customers.. Our work environment includes: - Casual work attire - Relaxed atmosphere - On-the-job training - Company...
-
Tour Office Coordinator
1 week ago
Collingwood, Canada Vitality Vacations Full time**Company Overview** Vitality Assurance Vacations is situated at the Living Water Resort in Cranberry Village, offering a unique blend of hospitality and recreational services. With four resorts, a golf course, marina, and various indoor and outdoor amenities, we pride ourselves on being the only waterfront resort in Collingwood. **Summary** We are...
-
Accounting and Office Assistant
2 weeks ago
Collingwood, Canada Sigma Workforce Solutions Full time**Job Summary**: **What you will do**: - Prepare and issue payments. - Monthly reconciliation of accounts & maintenance of vendor accounts. - Helping with any month-end duties (i.e. posting deals, Post journal entries warranty and insurance submissions). - Posting daily cash sheets. - Bank account reconciliations. - Paying out floor plan accounts. - Monthly...
-
Front Office Supervisor
3 days ago
Collingwood, Canada Living Water Resorts Full timeThe Front Desk Supervisor is responsible for supervising the front office team members to ensure efficient and smooth operations at the front desk to produce excellent feedback and guest satisfaction. JOB DUTIES INCLUDE: - Oversees that the front desk team works together delivering excellent customer service according to company policies, procedures and...
-
Medical Office Receptionist
1 week ago
Collingwood, Canada GBFHO Full timePLEASE DO NOT APPLY IF YOU DO NOT LIVE WITHIN AN HOURS DRIVE OF COLLINGWOOD OR YOU DON'T HAVE ANY MEDICAL OFFICE EXPERIENCE. THANK YOU. Medical Office Reception / Admin Family practice physician in Collingwood is seeking an office administrator / receptionist - Minimum 1 year experience in a medical office preferred - Experience with EMR preferred...
