Legal Administrative Assistant

4 weeks ago

Toronto, Canada Options Consulting Solutions Full time

Get AI-powered advice on this job and more exclusive features. Overview Legal Administrative Assistant — Toronto, ON (Hybrid) 4 days in office. We’re looking for a highly organized and proactive Legal Administrative Assistant to provide comprehensive support to our team of professionals. This role offers the opportunity to work in a dynamic environment, handling administrative, financial, and client-related tasks that ensure the smooth operation of legal matters. What You’ll Do Serve as a key contact for scheduling, travel arrangements, correspondence, and client engagement. Update and maintain contact information, calendars, and internal databases. Coordinate client meetings, boardrooms, catering, and audio-visual support. Handle incoming calls, mail, and email communications professionally and efficiently. Provide backup support to colleagues as needed to ensure consistent coverage. Collaborate with internal teams such as Marketing, Facilities, and Document Specialists to complete tasks promptly. Partner with principals to ensure accurate time entry, billing, and tracking of outstanding invoices. Prepare, review, and revise pre-bills and invoices according to client guidelines and internal standards. Process cheque requisitions and other payments for third-party invoices and filing fees. Generate reports related to time, billing, and project budgets, and monitor alternate fee arrangements. Project Support Prepare engagement letters and assist with matter intake, conflict searches, and file audits. Maintain organized, retrievable electronic and paper files in compliance with internal procedures. Support principals with project management tasks, including tracking deliverables, budgets, and reporting. Marketing Support Coordinate materials for proposals and pitches, including principal bios, billing rates, and other documentation. What You Bring Legal Assistant diploma or post-secondary degree/diploma in Office Administration. 3-5+ years of experience supporting legal or professional services teams. Strong knowledge of legal terminology, documents, and procedures. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Strong communication and interpersonal skills. Ability to work independently, collaboratively, and under pressure. Flexibility to occasionally work overtime as required. Why You’ll Love Working Here Work in a collaborative and professional environment with supportive colleagues. Gain exposure to a variety of legal and administrative functions. Opportunity to develop your career and strengthen your skills in legal administration. Job Details Seniority level: Associate Employment type: Full-time Job function: Administrative Industries: Business Consulting and Services, Professional Services, and Legal Services Referrals increase your chances of interviewing at Options Consulting Solutions by 2x. Get notified about new Legal Administrative Assistant jobs in Toronto, Ontario, Canada. #J-18808-Ljbffr

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