Experienced Corporate Legal Assistant

Toronto | 3 + YearsLocation: North YorkJob SummaryOur client, a boutique law firm specializing in corporate law is seeking an experienced Corporate Legal Assistant to join their tight-knit team. The ideal candidate will provide exceptional support to the senior lawyer and clients, handling a variety of tasks including contract management, corporate governance, compliance, administrative tasks and client coordination. This role requires a proactive person, with exceptional organizational skills, a keen eye for detail, and the ability to manage sensitive business matters with discretion and professionalism, capable of thriving in a small, collaborative environment where adaptability and initiative are key.Key ResponsibilitiesContract Management: Draft, review, and organize commercial contracts, non-disclosure agreements (NDAs), vendor agreements, and other legal documents. Maintain a contract database and track renewal/expiration dates.Corporate Governance: Prepare and file corporate documents such as board resolutions, meeting minutes, annual reports, and entity formation paperwork for small-to-mid-sized businesses and startups.Compliance Support: Coordinate with attorney to ensure regulatory compliance, including tracking deadlines for filings with agencies such as provincial or Federal business registries, or other governing bodies.Client Support: Act as a liaison between attorneys and clients, scheduling meetings, responding to inquiries, and providing updates on case or transaction progress with a high level of professionalism.Transactional Assistance: Support attorneys in corporate transactions (e.g., mergers, acquisitions, financings) by preparing due diligence materials, organizing closing documents, and coordinating with clients or opposing counsel.Document Preparation: Draft and proofread legal correspondence, memos, and presentations, ensuring all materials are polished and client-ready.Transaction Support: Assist with due diligence for mergers, acquisitions, or other corporate transactions by organizing documents, creating checklists, and liaising with outside counsel as needed.Legal Research: Perform research on corporate law, securities regulations, or industry-specific legal issues using tools like Westlaw or LexisNexis, summarizing findings for attorney review.Administrative Duties: Manage attorney calendars, coordinate travel, process billing/invoicing, and handle occasional firm-wide administrative tasks in a small-team setting.Confidentiality: Handle highly sensitive and proprietary information with discretion, adhering to ethical and legal standards.QualificationsExperience: Minimum of 3-5 years of experience as a legal assistant, ideally in corporate law or a boutique firm environment.Education: Legal Assistant Certificate or Law Clerk diploma from an accredited institution in Ontario or Bachelor’s degree in Paralegal Studies, Business Administration, Legal Administration, or a related field preferred; or equivalent experience.Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal or contract management software (e.g., DocuSign, Cosmolex).Excellent written and verbal communication skills, with a client-facing focus.Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, small-team setting.Familiarity with corporate legal processes, terminology, and documentation.Comfort with basic bookkeeping or billing tasks common in boutique firms.Familiarity with maintaining corporate records and entity management systems.Certifications: Paralegal certification or corporate governance training is a plus.Attributes: Proactive, detail-oriented, adaptable, self-motivated, and able to work closely with a team, while anticipating firm needs.Preferred QualificationsExperience supporting corporate transactions (e.g., M&A, financing, or securities offerings).Experience supporting startups, small businesses, or entrepreneurs in a corporate law context.Knowledge of niche corporate areas such as venture capital, intellectual property agreements, or employment contracts.Prior experience in a boutique or large firm setting, demonstrating adaptability and a hands-on approach.Working ConditionsOffice-based role in a boutique firm environment with a collaborative, client-focused culture.Occasional after-hours availability for urgent client needs or transaction closings.BenefitsCompetitive salary with potential for bonuses based on firm performance.Health, dental, and vision insurance options.Paid time off and firm holidays.Retirement savings plan (e.g., SIMPLE IRA) with firm contribution.Opportunities to grow with the firm and engage directly with high-profile clients.For more information or to submit your CV to kgauthier@zsa.ca reference #33565Tagged as: Junior, Private Practice #J-18808-Ljbffr