Project Administrator/Coordinator
4 weeks ago
Project
The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.
Woodfibre LNG Limited is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.
Position
The Project Administrator/Coordinator is an integral part of Woodfibre LNG's dynamic team. In this role, you will be responsible for creating clear, concise, and comprehensive reports that document the progress of the project. You will work closely with the project team, Owner's team, and stakeholders to gather information, analyze data, and communicate key insights and recommendations effectively through written reports. Your role will be critical in ensuring that project stakeholders have access to accurate and timely information to support decision making and drive project success. Additionally, you'll play a key role in coordinating tasks related to the project, ensuring seamless communication and collaboration between teams. This is a full-time position with potential for growth within the project services and project control group.
Key Responsibilities:
The successful candidate will:
Collaborate with project managers and team members to understand project objectives, scope, and requirements for reporting
Participate in weekly department/stake holder meetings.
Prepare and format project reports in a clear, concise, and professional manner, ensuring accuracy, coherence, and adherence to organizational standards
Coordinate, prepare for, and organize project activities with internal stakeholders and contractors.
Manage schedule by assessing, communicating, and implementing adjustments to project timelines
Generate meeting minutes, distribute them to stakeholders, and ensure follow-up on action items
Ensure that reports are delivered on time and meet established deadlines and requirements, proactively addressing any issues or delays that may arise
Communicate effectively with project stakeholders to gather feedback, address questions or concerns, and incorporate revisions or updates as needed
Stay informed about project progress, developments, and changes to accurately reflect the status and impact in project reports
Maintain organized documentation and records related to project reporting, ensuring accessibility and traceability of information for future reference or audit purposes
Provide administrative support to Project Services and Project Controls team, including managing correspondence, filing documents, and maintaining project databases
Requirements
Required Experience:
Bachelor's degree in business, communications, technical writing, or related field preferred
Excellent writing and editing skills, with the ability to convey complex information clearly and effectively to diverse audiences
Strong analytical and critical thinking skills, with the ability to synthesize information, identify key insights, and draw actionable conclusions
Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, as well as experience with report writing tools
Familiarity with project management concepts, methodologies, and terminology, and the ability to quickly grasp and communicate project-related information
Attention to detail and accuracy in writing, editing, and proofreading reports, with a commitment to maintaining high-quality standards
Ability to work independently with minimal supervision and as part of a collaborative team in a fast-paced environment
Strong interpersonal and communication skills, with the ability to interact professionally and diplomatically with stakeholders at all levels
Valid driver's license and passport
Additional Requirements:
Available to travel to United States for work
Innovative and vision-oriented, capable of strategic planning and implementation
Able to work well under pressure, manage multiple tasks, and adapt to changing priorities within tight time frames
Team player with expertise in various computer programs (e.g., MS Office)
Motivated and takes ownership of tasks
Driven to pursue continuous improvement processes
Shares knowledge readily and encourages personal development
Only qualified candidates legally entitled to work in Canada will be contacted.
Woodfibre Management Ltd. is an equal opportunity employer.
Thank you in advance for your interest
-
Office Administrator
4 days ago
Vancouver, Canada Charter Project Delivery Full time**Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...
-
Project Administrator/Coordinator
3 weeks ago
Vancouver, Canada Woodfibre Management Ltd Full timeProject The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG....
-
Project Administrator/Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Woodfibre Management Ltd Full timeProject The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG....
-
Project Administrator/Coordinator
4 days ago
Vancouver, Canada Woodfibre Management Ltd Full timeProject The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG....
-
Office Administrator
5 days ago
Vancouver, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...
-
Vphr Project and Administrative Coordinator
1 month ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level A Job Title VPHR Project and Administrative Coordinator Department Human Resources Administration | Central Human Resources Compensation Range $5,622.33 - $8,081.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for...
-
Autocad / Junior Project Coordinator
1 month ago
Vancouver, Canada Focus Project Management Ltd. Full time**Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...
-
Project Administrator
1 month ago
Vancouver, Canada Tetra Tech Full time**LOCATION**: Vancouver, BC **STATUS**: Staff/Permanent **WORK ENVIRONMENT**: Hybrid Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our...
-
Project Coordinator
2 days ago
Vancouver, Canada Read Jones Christoffersen Ltd. Full time**Project Coordinator**: The holder of this role will work with the local staff to help manage and coordinate our projects.. The focus of this position will be on assisting in the execution of projects through all phases, but particularly in the construction administration stage. A strong ability to support a team is required, as is the ability to interact...
-
Project Coordinator
4 days ago
Vancouver, Canada Perkins+Will Full timeCome join our Vancouver studio, one of BC's Top Employers! The Project Coordinator’s role is to complement the Project Manager’s role of ensuring that projects progress on schedule, on budget, whilst maintaining a high standard of quality that is within the scope of work. This role is the eyes and ears of the project, ensuring coordination between the...
-
Project Coordinator
1 month ago
Vancouver, Canada Urban Systems Full timeOur Vancouver branch is currently looking to add an enthusiastic project coordinator to our professional services consulting team. We are looking for a project coordinator that is keen to learn and engage in a range of activities that support administration and project delivery. Our network of administrative professionals and communication specialists work...
-
Project Manager
2 days ago
Vancouver, Canada Colliers Project Leaders Full timeOverview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...
-
Project Coordinator
4 days ago
Vancouver, Canada Allied Full timeAllied is looking for a **Project Coordinator** to support the construction activities and building operations of our portfolio in Vancouver. At Allied, everything starts with purpose. In the role of Project Coordinator, you will support the Allied team through the coordination and administration of departmental initiatives, capital projects and building...
-
Project Coordinator
4 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Project Coordinator Department Strategy and Partnerships | Campus Security | Safety & Risk Services | VP Finance & Operations Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and maximum...
-
Project Administrator
4 weeks ago
Vancouver, Canada ZGF Architects Full timeZGF is seeking a **Project Administrator** to join our team in our **Vancouver **office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills. As a **Project Administrator**, you will. - Route Submittals, RFIs and other documents for issuance and maintain accurate logs per...
-
Project Administrator
1 month ago
Vancouver, Canada Klohn Crippen Berger Full timeKlohn Crippen Berger’s Power and Transportation Group in Vancouver has an immediate opening for an experienced Project and Office Assistant. We are looking for an administrative professional for a full time permanent position. This role provides support to the Power and Transportation Group in Vancouver and Toronto. As part of a Project Administration...
-
Project Coordinator/administrator
4 weeks ago
Vancouver, Canada NDevor Custom Contracting Ltd Full timeNdevor is a general contracting company producing high-end commercial and residential TI's and renovations in Vancouver. - Assisting Site Supervisors and Project Managers with miscellaneous tasks - Organizing project start-ups and close-outs - Coordinating sub-trade pricing requests - Sourcing and ordering materials, coordinating deliveries, managing...
-
Project Coordinator
1 month ago
Vancouver, Canada PETERSON GROUP PROPERTI Full timeWe believe in forging long-lasting relationships to create change in our communities. From one building on Alberni Street in Vancouver to a range of projects across North America, we’ve expanded into diverse areas of expertise across the real estate industry. Our interests include ownership in 8.1 million sq ft of commercial property, over 2,300 units of...
-
Project Coordinator
5 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level B Job Title Project Coordinator Department Workday Project Management | Student Solution Management | Leadership | Integrated Renewal Program Student Compensation Range $6,551.00 - $9,418.83 CAD Monthly The Compensation Range is the span between the minimum...
-
Project Coordinator
2 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level B Job Title Project Coordinator Department Workday Project Management | Student Solution Management | Leadership | Integrated Renewal Program Student Compensation Range $5,906.25 - $8,508.42 CAD Monthly The Compensation Range is the span between the minimum...