Project Administrator

3 weeks ago

Vancouver, Canada ZGF Architects Full time

ZGF is seeking a **Project Administrator** to join our team in our **Vancouver **office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.
As a **Project Administrator**, you will.
- Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system.
- Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
- Set up and maintain project files per established procedures.
- Create and coordinate project presentations, reports and other deliverables.
- Schedule and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup.
- Arrange travel and associated logistics.
- Assist with general office and front desk duties on occasion, as needed to support the administration team.

**Qualifications**:

- Bachelor’s degree preferred.
- Minimum of 3-4 years of mid-level administrative experience, preferably some within the A/E/C field.
- Meticulous organizational and filing skills.
- Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities.
- Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements.
- Ability to work in multiple computer programs simultaneously.
- Proficiency in Microsoft Office Suite required.
- Proficiency with Microsoft Teams preferred.
- Aptitude for learning new software.
- Knowledge of architectural/engineering terminology a plus.
- Cover letter
- Resume

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