Project Coordinator

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Project Coordinator

Department

Workday Project Management | Student Solution Management | Leadership | Integrated Renewal Program Student

Compensation Range

$6,551.00 - $9,418.83 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 24, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Nov 30, 2024

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC has embarked on a multi-year journey to transform its academic and administrative support processes and system environments for the entire UBC community. In November 2020, UBC successfully went live with its new HR and Finance implementation of Workday. The Integrated Renewal Program (IRP) is now focused on the journey to renew the Student information ecosystem, anchored by the implementation of Workday Student.

The Integrated Renewal Program—Student (IRP Student) vision is to transform the way UBC supports learning and research, and how UBC works, to create a cohesive, integrated, and enriched experience for students, staff, and faculty. This implementation will result in superior support for UBC students, a better user experience, a new set of tools, a new way of working, and improved reporting for informed decision-making. IRP Student will leverage the industry-leading cloud enterprise solution Workday to replace our current core Student administration systems with a new integrated, user friendly, mobile-enabled platform.

For more information on the IRP Student, please visit

The position functions as a member of the Student workstream within the Integrated Renewal Program Delivery team but will work cross functionally across the IRP workstreams. The position works on project management activities including gathering information from users and a variety of other sources and contributing to the entire project lifecycle. The incumbent will work with and provide support to the project team, tracking progress, managing communications, conducting analyses, planning and arranging stakeholder engagements, and other associated project tasks.

Organizational Status

The position reports to the Project Manager, Student within the Integrated Renewal Program, while working closely with management and staff in other IRP workstreams, the IRP Program Management Office, and other administrative and academic units. This role requires regular cross functional collaboration with other Project Coordinators as well as other IRP team members.

Work Performed

Specific Duties:

- Responsible for reporting on the scope, schedule, resources, metrics and financial status of the project to the Project Manager, Student.
- Generate project procurement documentation (PR, RFI, RPP) for projects and administer and oversee the approval processes.
- Audit projects for compliance with the approved IRP Program Management Office Framework.
- Plan and facilitate stakeholder engagements, project meetings, project communications and status reporting.
- Responsible for the implementation and maintenance of SharePoint project sites.
- Work with project managers to establish work breakdown structure and project plans for specific projects.
- Work with team members in the Student workstream as well as with cross functional team members.

Core Duties:

- Gathers information from users and a variety of other sources, refines project requirements, and develops small modules of larger project plans with support of senior members of the team.
- Assists in the preparation of budget estimates and staffing requirements for project plan.
- Compiles information for the development of schedules and timelines.
- Assists with the allocation of resources to projects according to project plans and resource availability.
- Provides orientation and work direction to project team members as assigned by the Project Manager.
- Maintains project documentation including logs and schedules and notifies Project Managers of variances from project plan.
- May coordinate some activities as directed by the Project Manager.
- Maintains appropriate professional designations and up-to-date knowledge of current

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