Project Administrator

2 months ago

Vancouver, Canada Tetra Tech Full time

**LOCATION**: Vancouver, BC

**STATUS**: Staff/Permanent

**WORK ENVIRONMENT**: Hybrid

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Our office specializes in small to mid-sized projects for clients across Canada. The types of clients we work for include:

- Heavy Industrial Facilities
- Pipelines and Refineries
- Mining and Mineral Processing
- Municipal & Utilities
- Water treatment

**Your Role**:

- We are currently searching for a **Project Administrator** to join our team in Vancouver, BC. Your responsibility will be to assist with the administration coordination within our larger engineering projects and clients. This role works along side with Project Managers, Engineers and other technical and support members who help execute our engineering deliverables.
- Supporting a small team of professionals
- Being a jack of all trades and is skilled in a variety of administrative coordination
- Having a keen eye for detail and proactively comes up with solutions to make processes work better within a team environment

**Responsibilities**:

- Coordinate project administrative and reporting activities for the project team
- Coordinate with Project Controls and Project Manager (PM) to produce weekly and monthly written progress reports with input from the project team, assembling the following:

- Project status and issues
- Project revenue
- Accruals
- Project schedule
- Project Change Notice (PCN) Log
- Safety information (provide up-to-date client safety information to Safety Officer to action)
- Act as administrative focal point for the PM by coordinating with the Project Controls, Accounting, Document Control, and Administration Teams
- Assemble reports, memos and other documents for the PM and project leads as required, or help coordinate the completion of said documents
- Assist in the development of a process for Key Performance Indicators (KPIs) if applicable
- Collect all KPI data, collaborate with Document Control, Project Engineering, Accounting and Cost Controls and validate information in producing the KPI report quarterly
- Organize and attend team / technical meetings and take meeting minutes if required
- Assist the PM in monitoring budgets, budget forecast, invoiced amounts, and change notices on projects
- Coordinate reports, expenses, invoices, billings, etc.
- Coordinate meetings and office space for client visits
- Coordinate travel arrangements
- Work with approved formats and templates, prepares reports, forms, tables, PowerPoints, spreadsheets and correspondence
- Perform other administrative and clerical duties or assumes additional responsibilities as required

**Qualifications**:

- A Business College Certificate in Office Administration or equivalent with preferably two or more years of administrative experience
- Strong interpersonal skills with the ability to build relationships and cooperate with others
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Experience in an engineering environment and familiarity with engineering terminology is an asset
- Ability to work with sensitive information in a confidential and professional manner
- Ability to work as a part of a team
- Strong sense of urgency and ability to meet tight deadlines
- Excellent verbal and written communication skills
- The salary range for this position is $55,000 to $68,000. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

**ADDITIONAL INFORMATION**

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

In addition to rewarding job opportunities and continuous growth, we offer an attractive employee package including:

- Benefits starting day one of employment and competitive base salary
- Rewarding retirement savings program
- Professional development opportunities
- Hybrid work model - work remote and at our great office location, right in the heart of downtown Vancouver

**ABOUT TETRA TECH**

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associate

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