Project Coordinator

2 months ago

Vancouver, Canada Urban Systems Full time

Our Vancouver branch is currently looking to add an enthusiastic project coordinator to our professional services consulting team. We are looking for a project coordinator that is keen to learn and engage in a range of activities that support administration and project delivery.

Our network of administrative professionals and communication specialists work alongside Project Leaders to contribute to a variety of projects and ensure our teams are supported in their work. You will coordinate the preparation of proposals, reports, and other professional documents. You will also assist with the day-to-day financial and general administration of projects.

Come put your professional and creative skills to work on our team while we serve our higher calling of spirit in service for vibrant communities
- **Financial Administration** - track established budgets and provide regular updates to Project Managers; coordinate sub-consultant billings and assist with client billings including preparation of draft invoices and collaborating closely with the accounting department. Utilize various reporting tools as well as create additional financial reports as required by individual Project Managers. Support for invoice coding, tracking, and support in follow-up on delinquent accounts.
- **Proposal Coordination/Support - **Research, monitor and coordinate the proposal process from monitoring new opportunities and supporting a shared understanding of RFP requirements, to getting all the details together for submission.
- **Project Support** - draft and write project correspondence with mínimal instruction; use a variety of software to create correspondence, reports, presentations, schedules and budgets. Develop knowledge of the quality system and collaborate closely with team members to ensure that protocols and standards are being met in terms of project administration/management, documentation, peer review, etc.
- **Quality Management** - Develop knowledge of the quality system and collaborate closely with team members to ensure that protocols and standards are being met in terms of project administration/management, documentation, peer review, proofreading etc.

**About You**

Are you a proactive and energetic self-starter committed to providing outstanding service? Are you eager to learn new things and work with a diverse group of people while maintaining a positive attitude under pressure and competing deadlines? Does this list reflect your skills, strengths and abilities?
- **Service Orientation** - you thrive when you get to help and support. A great day is when you are able to meet the needs of others and jump in where needed. You are driven by a desire to learn more about processes, people or issues by asking questions and seeking information.
- **Energy and Stress** - you can handle plenty of requests from multiple sources and run with challenging and sometimes vague assignments with composure. Interruptions and distractions don't get you down. You fuel energy levels in the people around you.
- **Super user of MS Word and Excel **- you are technically proficient and generally experienced with Microsoft Office with an ability to produce visually appealing materials.
- **Adaptable and Flexible **- you maintain a positive outlook and respond well to change, as a natural occurrence of any business. You approach issues and obstacles with an open mind and discover creative solutions to problems as they arise.
- **Quality Orientation** - you complete tasks while staying mindful of all aspects involved regardless of magnitude, reviewing workload and processes while maintaining your attention to detail.

**About Us**

Urban Systems is an employee-owned interdisciplinary consulting firm based in Western Canada. In business since 1975, we have over four decades of experience working with a variety of clients including all levels of government, Indigenous communities, agencies, and private sector organizations. We have a team of approximately 600 professionals across Western Canada that is committed to helping build vibrant communities.

**Our Commitment to You**

Are you looking for a meaningful challenge and to create impact in your community? Join a tight-knit team of professionals at Urban Systems and be part of our mission to build vibrant communities across Canada. Here's what you can expect as part of our team:

- **Competitive Compensation.** Your skills and contributions are valued. You'll receive competitive compensation, extended health, dental, vision care coverage, and more.
- **Flexible Work Environment.** You have a life outside of work We offer flexibility in your work environment to help you do your best work and meet your commitments.
- **Paid Time Off.** We understand the importance of taking time off to recharge and spend time with loved ones Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
- **Saving for the Future.** To help you achieve your long-term fina

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