Project Administrator/Coordinator

3 weeks ago

Vancouver, Canada Woodfibre Management Ltd Full time

Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.

Woodfibre LNG Limited is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Project Administrator/Coordinator is an integral part of Woodfibre LNG’s dynamic team. In this role, you will be responsible for creating clear, concise, and comprehensive reports that document the progress of the project. You will work closely with the project team, Owner’s team, and stakeholders to gather information, analyze data, and communicate key insights and recommendations effectively through written reports. Your role will be critical in ensuring that project stakeholders have access to accurate and timely information to support decision making and drive project success. Additionally, you’ll play a key role in coordinating tasks related to the project, ensuring seamless communication and collaboration between teams. This is a full-time position with potential for growth within the project services and project control group.

 

Key Responsibilities:

The successful candidate will:

  • Collaborate with project managers and team members to understand project objectives, scope, and requirements for reporting.
  • Participate in weekly department/stakeholder meetings.
  • Prepare and format project reports in a clear, concise, and professional manner, ensuring accuracy, coherence, and adherence to organizational standards.
  • Coordinate, prepare for, and organize project activities with internal stakeholders and contractors.
  • Manage schedule by assessing, communicating, and implementing adjustments to project timelines.
  • Generate meeting minutes, distribute them to stakeholders, and ensure follow-up on action items.
  • Ensure that reports are delivered on time and meet established deadlines and requirements, proactively addressing any issues or delays that may arise.
  • Communicate effectively with project stakeholders to gather feedback, address questions or concerns, and incorporate revisions or updates as needed.
  • Stay informed about project progress, developments, and changes to accurately reflect the status and impact in project reports.
  • Maintain organized documentation and records related to project reporting, ensuring accessibility and traceability of information for future reference or audit purposes.
  • Provide administrative support to Project Services and Project Controls team, including managing correspondence, filing documents, and maintaining project databases.

Requirements

Required Experience:

  • Bachelor's degree in business, communications, technical writing, or related field preferred.
  • Excellent writing and editing skills, with the ability to convey complex information clearly and effectively to diverse audiences.
  • Strong analytical and critical thinking skills, with the ability to synthesize information, identify key insights, and draw actionable conclusions.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, as well as experience with report writing tools.
  • Familiarity with project management concepts, methodologies, and terminology, and the ability to quickly grasp and communicate project-related information.
  • Attention to detail and accuracy in writing, editing, and proofreading reports, with a commitment to maintaining high-quality standards.
  • Ability to work independently with minimal supervision and as part of a collaborative team in a fast-paced environment.
  • Strong interpersonal and communication skills, with the ability to interact professionally and diplomatically with stakeholders at all levels.
  • Valid driver’s license and passport.

Additional Requirements:

  • Available to travel to United States for work.
  • Innovative and vision-oriented, capable of strategic planning and implementation.
  • Able to work well under pressure, manage multiple tasks, and adapt to changing priorities within tight time frames.
  • Team player with expertise in various computer programs (e.g., MS Office).
  • Motivated and takes ownership of tasks.
  • Driven to pursue continuous improvement processes.
  • Shares knowledge readily and encourages personal development.

Only qualified candidates legally entitled to work in Canada will be contacted.

Woodfibre Management Ltd. is an equal opportunity employer.

Thank you in advance for your interest

  • Office Administrator

    1 week ago

    Vancouver, Canada Charter Project Delivery Full time

    **Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...

  • Project Administrator/coordinator

    4 weeks ago

    Vancouver, Canada Woodfibre LNG Full time

    Project The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves constructing and operating a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and produce approximately 2.1 million tonnes per year of LNG. Woodfibre...

  • Administration - Project Coordinator

    31 minutes ago

    Vancouver, Canada MCW Group of Companies Full time

    Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of...

  • Project Administrator/Coordinator

    1 week ago

    Vancouver, Canada Woodfibre Management Ltd Full time

    Project The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG....

  • Project Administrator/Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Woodfibre Management Ltd Full time

    Project The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG....

  • Vphr Project and Administrative Coordinator

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level A Job Title VPHR Project and Administrative Coordinator Department Human Resources Administration | Central Human Resources Compensation Range $5,622.33 - $8,081.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for...

  • Office Administrator

    1 week ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Coordinator, Project

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Coordinator, Project & Administrative Support, PC-ICCN** BCR Learning, People & Ops Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality...

  • Administrative Project Coordinator

    28 minutes ago

    Vancouver, Canada AME Consulting Group Ltd. Full time

    We are looking for a **Project Coordinator **to join our **Vancouver** office. In this role, you will work alongside the team to coordinate and assist with project administration. You should have an interest in the mechanical building industry, as well as being proficient in Adobe InDesign and MS Office. You will be working independently on a regular basis,...

  • Autocad / Junior Project Coordinator

    1 month ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    **Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...

  • Project Coordinator

    4 weeks ago

    Vancouver, Canada Trail Appliances Ltd. Full time

    Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 11 showrooms, a Clearance Centre, and offices...

  • Project Administrator

    1 month ago

    Vancouver, Canada Tetra Tech Full time

    **LOCATION**: Vancouver, BC **STATUS**: Staff/Permanent **WORK ENVIRONMENT**: Hybrid Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our...

  • Project Coordinator

    7 days ago

    Vancouver, Canada Read Jones Christoffersen Ltd. Full time

    **Project Coordinator**: The holder of this role will work with the local staff to help manage and coordinate our projects.. The focus of this position will be on assisting in the execution of projects through all phases, but particularly in the construction administration stage. A strong ability to support a team is required, as is the ability to interact...

  • Project Coordinator

    1 week ago

    Vancouver, Canada Perkins+Will Full time

    Come join our Vancouver studio, one of BC's Top Employers! The Project Coordinator’s role is to complement the Project Manager’s role of ensuring that projects progress on schedule, on budget, whilst maintaining a high standard of quality that is within the scope of work. This role is the eyes and ears of the project, ensuring coordination between the...

  • Project Coordinator

    1 month ago

    Vancouver, Canada Urban Systems Full time

    Our Vancouver branch is currently looking to add an enthusiastic project coordinator to our professional services consulting team. We are looking for a project coordinator that is keen to learn and engage in a range of activities that support administration and project delivery. Our network of administrative professionals and communication specialists work...

  • Project Manager

    4 weeks ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    7 days ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    4 weeks ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Coordinator

    10 minutes ago

    Vancouver, Canada Altus Group Full time

    Job Category: Cost Consulting and Project Management Opportunity Awaits at Altus Group! Who we are Altus Group is a leading provider of independent advisory services, software and data solutions to the global commercial real estate industry. Our businesses, Altus Analytics and Altus Expert Services, reflect decades of experience, a range of expertise and...

  • Project Administrator

    1 day ago

    Vancouver, Canada BGIS Full time

    Who We Are SUMMARY The TFMS Administrator is responsible for the coordination of furniture installation, office relocations and Sustainable Furniture & Office decommissioning services as part of facility move, adds or change projects in support of the client requirements. KEY DUTIES & RESPONSIBILITIES Service Delivery - Supports or completes the...