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Facilities Coordinator

3 months ago

Richmond Hill, Canada The Canadian Film Centre Full time
Start Date: Mid to late July 2024 Reports to: Director, Facilities and Finance Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: July 8, 2024 Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue

About the CFC The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at cfccreates.com.

Job Summary This is a hands-on role with some administrative duties and lots of variety. You will be a crucial team member maintaining our spectacular Heritage estate located on Bayview Avenue. In addition to the specific duties outlined below, this role is responsible for the overall performance of the facilities.

Building Maintenance:

Conducting the regular inspection of building interiors and exteriors (structural elements including: walls, floors, windows, roof, foundations, etc.); scheduling repairs as required

Identifying and prioritizing maintenance requirements

Effective management of external contractors and inspections (HVAC, plumbing, electrical, groundskeeping, exterminators, etc.); scheduling repairs as required

Ensure the effective operation, maintenance and storage of tools

Sourcing and managing upgrades and improvements of the facilities

Undertaking and completing minor building repairs; including but not limited to: dry wall repair/patching, carpentry, hardware replacement; painting; lightbulb, switch and receptacle face plate replacement; hanging pictures; and plumbing

Effective cost control, ensuring appropriate discounts are obtained

Facilities Administration:

Sourcing and purchasing maintenance tools, materials and gardening supplies

Coordinating facilities service contracts, including snow removal, lawn care, pest control, waste disposal and janitorial services, etc.; ensuring quality service is delivered

Obtaining quotes for service contracts and rates are negotiated

Maintaining good relationships with key suppliers

Backup for key fob issuance

First person on call for security and building emergencies

Grounds:

Ensuring hazardous conditions are identified and corrected

Assisting with snow and ice removal from walkways/entrances and the application of ice melt

Ensuring grounds are clean and litter-free

Health and Safety:

Member of the Health & Safety Committee, look for and communicate health and safety concerns to the Director of Finance & Facilities

Ensuring compliance with fire and health & safety codes

Ensuring dangerous materials are identified and properly stored or disposed of.

Scheduling annual fire alarm system inspections, including fire hydrant, and ensuring recommendations are followed

Updating the Fire Safety Plan as required and submitting it for approval as needed

Conducting monthly fire extinguisher and workplace health and safety inspections and ensuring deficiencies are reported and corrected

Obtaining and maintaining your Health and Safety certification

Other:

Working with the Creative Impact team to support internal/external logistics for events and location rentals

Working with the Operations and Programs staff to support office and meeting room setups

Maintaining good relationships with CFC staff and responding to requests and inquiries promptly and courteously (within 24 hours)

Providing backup for the Maintenance Assistant during absences

Actively participating in department and staff meetings

Special projects and other duties commensurate with the responsibilities and duties outlined above

Qualifications/Requirements

2 – 3 years of experience in building and preventative facilities maintenance

Knowledge of building mechanical/electrical equipment, building automation, HVAC, electrical or plumbing systems

Knowledge of Occupational Health and Safety Act, Ministry of Environmental Regulations, Ontario Building Code and Ontario Fire Code

Ability to work independently with minimal supervision, demonstrating initiative and problem-solving skills

Strong written and verbal communication skills

Experience with hand tools and power tools

Ability to lift and move up to 50lbs

What We Offer

Compressed 34-hour work week over 4 days

Cell phone & internet allowance

Dental and Health benefits after 6 months of service

RRSP Matching Plan after 2 years of service

A diverse and inclusive workplace

Paid winter closure (2 weeks)

A beautiful eight-acre estate in the city to call your workplace

The opportunity to work with up-and-coming film and tv industry professionals

How to Apply Interested candidates should submit a cover letter and resume (PDF Format) to careers@cfccreates.com [deadline] and indicate “[job-title]” in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply, including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at hr@cfccreates.com.

CFC employees are required to be fully vaccinated against COVID-19 as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from the CFC.

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls, please.