Facility and Administrative Coordinator

3 months ago

Richmond, Canada Richmond Caring Place Society Full time

Title: Facility and Administrative Coordinator Job Opening at Richmond Caring Place Society

Richmond Caring Place is hiring a highly motivated Facility and Administrative Coordinator to join the team In this role, you will be accountable for meeting the needs of tenants, their volunteers and clients, and supporting the Society’s volunteer Board of Directors. The successful applicant will be able to manage the office independently and be capable of assuming a leadership role when necessary.

The position is part‐time and will require up to 20 to 30 hours a week on a flexible schedule; the successful applicant will be required to backfill the Manager when absent or on vacation and work full time (40 hours per week) as needed.

Duties and responsibilities include, but are not limited to the following:

- Responsible for staffing the front desk reception area, which includes directing visitors/clients and taking phone calls.
- Carrying out or arranging building maintenance work
- Monitoring building security and adhering to reporting guidelines.
- Organizing, scheduling, and overseeing meetings and appointments (including arranging for facilities/sign out and set up of equipment, ordering catering, and arranging set up for board meetings).
- Preparing materials and information for Board of Directors
- Performing accounting, reconciliation, record keeping, filing and financial reporting using QuickBooks

and other software
- Overseeing service vendors, performing general office duties, such as ordering office and janitorial supplies, and keeping track of contractors’ records.

**Qualifications**:

- Minimum of two years' experience in facilities management or similar
- Ability to manage multiple tasks and deadlines.
- Attention to detail - job requires being careful about detail and through in completing tasks.
- Ability to collaborate in a fast-paced environment.
- Strong written and communication skills.
- Proficiency in Microsoft Office, accounting software and financial principles.
- Demonstrate training and experience in project management in order to support the Facility and Administrative Manager in planning for building related projects, coordinating tasks, resources, timelines, and deliverables for on site projects, and communicating with internal and external stakeholders.

**Job Type**: Part-time

Pay: Up to $25.00 per hour

Schedule:

- Day shift
- Morning shift

Work Location: In person

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