Accounts Receivable Specialist Accounting/Finance

2 days ago


Burlington, Canada Ippolito Group Full time
p>Friday, November 15, 2024

WHO WE ARE

The Ippolito Group of companies has been in the produce business for over 75 years, family-run & with an excellent reputation.

JOB SUMMARY
The Finance Clerk is responsible for the accurate and timely processing of Accounts Receivable and management of customer accounts relationships.

JOB RESPONSIBILITIES
The Finance Clerk is responsible for several responsibilities, including but not limited to:

  1. Monitor and maintain the Accounts Receivable portfolio of Canadian and US funds
  2. Credit adjudication on new accounts to determine creditworthiness, set up of new accounts
  3. Monitor outstanding sales orders to ensure invoicing is in a timely manner
  4. Utilizing third-party software to ensure EDI orders are correctly processed
  5. Responsible for creating and sending weekly service invoices with backup
  6. Daily cash application to appropriate accounts, maintaining accurate customer records
  7. Investigate all payment discrepancies, with assistance from the sales team as needed. Utilize customer portals where applicable to pull reports and submit claims
  8. Review aging weekly, and send statements to customers, following up on all unpaid overdue invoices
  9. Manage the monthly AR meeting, prepare and present reports to our Senior Leadership and Sales, send follow-up email with minutes of meeting
  10. Adjusting sales orders as requested with specific attention to the importance of live inventory
  11. Prepare daily bank deposits
  12. Maintain positive relationships with customers, vendors, and internal partners
  13. Knowledgeable and comfortable with additional payable and receivable responsibilities within our organization to ensure necessary backup and assistance when needed
  14. Protects the organization by keeping information confidential

EDUCATION AND EXPERIENCE
• Minimum 2-3 years’ experience with accounts receivable and accounts payable is required
• Post-secondary education degree/diploma in business, accounting, or another related field is an asset
• Previous experience in the food industry is an asset
• Previous experience with high volume invoicing is preferred

KNOWLEDGE, SKILLS AND ABILITIES
• Strong attention to detail and a high level of accuracy
• Ability to set priorities to meet deadlines and schedules
• Analytical and problem-solving skills
• Capacity to multi-task
• Must be proficient and have solid interpersonal skills and be capable of communicating effectively with various internal and external stakeholders
• Highly proficient in a digital environment with strong computer skills
• Organization skills

WORKING CONDITIONS
The Finance Clerk works in a vibrant office environment and is expected to coordinate numerous activities.



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