Accounts Payable Specialist

7 months ago

Burlington, Canada Reach Out Centre for Kids Full time

**PURPOSE**

Reporting to the Finance Manager, the Accounts Payable Specialist is responsible for activities that ensure the accuracy and timeliness of financial reports, the strengthening of internal controls and the efficient operation of the accounting function. They will also ensure detailed and accurate invoice tracking as well as providing excellent customer service to our internal and external customers. The Accounts Payable Specialist will be expected to support interim and annual audit and compliance activities.

**SPECIFIC POSITION RESPONSIBILITIES**
- Process accounts payable from receipt to final approval including match invoices to PO receiving, entering invoices into Sage 300 accounting software, reconciling vendor statements and process bi-weekly EFT runs.
- Prepare monthly reconciliation for accounts payable and prepaid accounts.
- Performs related clerical functions within the Finance Department such as filing, recording information, preparing reports using MS Excel, assisting staff, and other duties as required.
- Performs Special projects as assigned by the Manager.
- Manage corporate credit card payments, accounting and reconciliations.
- Perform month-end closing activities including journal entries, account reconciliations and variance analysis.
- Liaise directly with management and staff in the preparation of month-end reports and charts for inclusion in the monthly financial reporting.
- Act as a backup to the other finance coordinator as needed.
- Ensure that all financial records pertaining to the operations are accurate and complete.
- Assist in the annual audit process and preparation of working papers.
- Prepare ad hoc reporting and assist with special projects.
- Operationalize client safety through adhering to established policies and guidelines that ensure consistency in the delivery of quality and safe care and, by identifying and reporting any client safety incidents.
- Ensure compliance with the specific requirements of Section 28 of the Occupational Health and Safety Act as well as any further health and safety responsibilities as outlined in agency policy and procedure documents.

**QUALIFICATIONS**

**_
Education_**
- Post-secondary degree in Accounting, Finance or Business preferred.
- Enrolment in the CPA program would be considered an asset.

**_ Experience_**
- Minimum 1 years’ experience in an accounting role.

**_ Skills_**
- Must have demonstrated proficiency in SAGE 300.
- Must have advanced Excel skills (as well as Microsoft Office).
- Able to prioritize among multiple demands.
- Superior ability to work well with others and be an effective team member.
- Exceptional verbal and written communication skills with the ability to effectively and professionally communicate with both internal and external customers.
- Ability to explain complicated material in a way that anyone could understand.
- Superb analytical and problem-solving skills.

**_ Additional Requirements_**
- Current (within 3 months) criminal reference check.
- Proficient in the use of technology as required of the position, including working in a virtual environment with MAC OS operating systems experience preferred.

**_ Why work at ROCK?_**
- Lead agency for Halton Region, providing mental health services to children, youth, and their families.
- Opportunity to work within a multidisciplinary and collaborative team composed of dedicated individuals who are focused on achieving the mission and vision of the agency.
- Focus on healthy work-life balance with a flexible work environment.
- Opportunities to attend company events such as communities of practice, workshops and webinars, social connecting events, etc.
- We take workplace wellness VERY seriously - 4 weeks paid vacation, 2 float days, paid sick/wellness days, 9 paid statutory holidays with 2 additional ROCK days for a total of ELEVEN paid holidays.
- Extended health benefits, LTD and life insurance, and RSP matching.
- Employee and Family Assistance Program.
- Ongoing professional development opportunities
- Accredited by Accreditation Canada with exemplary standing.
- ROCK is committed to fostering a positive and progressive workforce reflecting the community we serve and promoting diversity at all levels in a dynamic and inclusive environment. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and ROCK’s Accommodation Policy._
- If you are invited to participate in the interview process and require accommodation for the interview, we ask that you provide your accommodation request as soon as reasonably practicable. Please be advised that you may be requested to provide verifiable supporting information, such as medical or other documentation depending upon the type of Code-protected accommodation, to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process

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