Accounts Payable Coordinator Full-time

4 weeks ago


Ottawa, Canada Export Development Canada Full time
p>Description - Coordinator, Legal (0004WM)Posting Date:Primary Location:Job Type:

Job Type: Permanent

Schedule:

Schedule: Full-time

Export Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help Canadian businesses confidently enter new markets, reduce financial risk, and grow their business. When you join our team, you’ll be helping Canadian businesses learn the endless possibilities that open to them through export and help bring their vision, passion, and innovation to the world. Your knowledge and expertise will support more than 25,000 Canadian businesses and their customers in as many as 200 markets worldwide. Join EDC, recognized as a Top 100 and Top Family-Friendly Employer, as we take on the risk so Canadian businesses can take on the world.

Overview

EDC’s Legal Services, Procurement, and Information Management (“Legal”) group is currently looking for an enthusiastic, self-motivated, professional to fill the role of Coordinator. The group is comprised of EDC’s Legal Services team, Procurement team, and Information Management team, collectively over 65 professionals. p>

This role will appeal to a highly organized individual, with a strong service orientation, who wants to contribute to the success of numerous key initiatives within EDC’s Legal group.

The Coordinator is expected to contribute to the Team’s overall success and effectiveness in the delivery of quality and value-add services to our clients. p>

The ideal candidate has demonstrated success supporting a team, is technologically proficient (particularly with respect to Office 365, Adobe, and Sharepoint), thrives under demanding circumstances and strict timelines, exercises innate discretion, and is comfortable working in both of Canada’s official languages.

Responsibilities

  • Assists management in the planning, execution, and monitoring of projects, files, scorecards, and other reporting, ensuring alignment with organizational goals and timelines.
  • Supports general business operations by providing various coordinator, planning, and administrative support activities.
  • Provides administrative services including, but not limited to, handling correspondence, managing workflows, routing information, preparing documents (including attending Service Ontario to validate documentation), correspondence, reports, presentations, arranging logistics, processing inquiries, and administering budgets.
  • Creates, formats, edits, uploads, and compares legal documents.
  • Provides file, document or information storage and retrieval services including classification, organization and electronic data/Information entry or sourcing.
  • Works closely with Accounts Payable and Procurement to prepare and pay invoices, and manage invoicing process with external providers, mainly outside legal firms, maintaining accuracy for Legal and Specials Risks teams.
  • Assists with team calendars by coordinating and arranging meetings, conferences, and training.
  • Responsible for the preparation, forecasting and accruing for corporate budgets, managing purchase orders and expense payments, the monthly reconciliation of expenses, and the preparation of various management reports for the Legal Team.
  • Solves administrative problems and initiates improvements to administrative standards, controls and processes.
  • Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of office workflows to which the support is being provided.
  • Extensive knowledge of and experience using computers and the Microsoft Office 365 products, including Word (advanced document formatting), Excel, PowerPoint, OneDrive etc.
  • Demonstrated experience learning how to use new software or platform(s).

Assets

  • Experience in administrative field, including calendar, email, budget management and information management with exceptional customer service.
  • Written and spoken communication skills in French and English.
  • Ability to learn how to troubleshoot software issues, consult resource guides and work with technology teams to resolve issues.
  • Coordinator, Legal (Administration 12): Salaries typically range from $44,370 to $59,160 annually, based on qualifications and experiences, plus a performance-based incentive.
  • Relocation assistance is available for eligible candidates.


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