Accounts Payable Clerk

7 months ago

Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

**Division**: Finance

**City**:Ottawa, ON

**Type of position**:Hybrid

**Job Term**: Permanent Full-time (35 hours per week)

**Union/Non**: IAM local 3011

**Competition**: 23-84

The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada. requires an **Accounts Payable Clerk** for its National Office in Ottawa.

PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought - and of people - are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership. We strive to create a work environment that is welcoming to everyone regardless of their gender, age, religion, race, ethnicity, and nationality, particularly equity deserving groups, such as members of the IBPOC, and 2SLGBTQIA+ communities, people living with disabilities.

**What can I expect to do in this role?**

Under the supervision of the Finance Manager, Finance Section and the functional supervision of the Finance Officer, the Account Payable Clerk is responsible for processing and issuing payments for invoices, claims, and advances.

**Primary responsibilities**:

- Process member and staff claims, special requests, cash advances and supplier invoices in accordance with Institute Policies and Travel Directives. Review the data entry of the processed invoices and claims for payment.
- Prepare cheques and electronic funds transfer payments. Input/maintain payment data of vendors, members and staff.
- Respond to member and staff enquiries and provide clarification with respect to the Institute Travel Policy and Travel Directives.
- Respond to member and staff enquiries regarding status of claims.
- Verify vendor invoices against purchase orders / signed contracts and effect payment of invoices. Respond to suppliers / vendors with respect to status of payment and resolve invoicing problems.
- Perform monthly verification of financial packages from regional offices and conduct monthly upload of regional accounting reports.
- May be requested to perform other related duties as required.

**Education, Experience and Skills Required**

**Education**:

- Completed secondary school or equivalent
- One (1) year post-secondary training in a field related to book-keeping or accounting and one (1) to two (2) years experience in general accounting or accounts payable, or an equivalent combination of education and experience.

**Language requirement**:

- Fluency in both French and English is **an** **asset**

**Skills and experience required**:

- An excellent knowledge of accounts payable procedures
- An excellent knowledge of the Institute Travel Policy and Travel Directives
- A good understanding of Generally Accepted accounting Principles (GAAP)
- The ability to initiate, process and follow-up on accounts payable transactions
- Ability to effectively communicate the intent of the Institute Travel Policy and Travel Directives to members and staff
- Ability to prepare reports and correspondence in a finished, professional format
- Ability to maintain and reconcile financial accounts
- Ability to deal with a heavy workload and strict deadlines
- Ability to adapt in a changing computerized environment

**Technical knowledge and skills**:

- A good knowledge of computer based systems including Adagio and ACCPAC, Excel, Google Suite, Microsoft Office and the Professional Institute’s database system

**Compensation Package**
- Salary Range: $49,632 to $62,041 (G2)
- Group Benefits (Health, Dental, Life Insurance, Disability Insurance)
- Defined Pension Plan
- Vacation (4 weeks/year) and other generous paid leave
- Paid time off from December 27th to 31st

**How to apply**

c) If you require a disability-related accommodation to facilitate your participation in the recruitment process, we kindly request that you get in touch with us to provide your contact details. Our Staffing team will promptly reach out to you within 48 hours. Please be assured that any information received in connection with accommodation requests will be kept confidential.
- We are dedicated to fostering an inclusive, psychologically secure, harassment-free, and accessible work environment, starting with the recruitment process._

**Job Types**: Permanent, Full-time

**Salary**: $49,632.00-$62,041.00 per year

**Benefits**:

- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- account payable: 1 year (required)

Work Location: Hybrid remote in Ottawa, ON K1G 3J8

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