Executive Assistant

2 weeks ago

Hamilton, Canada CharityVillage Full time
p>Today’s Family is seeking a Mission-driven and thoughtful Executive Assistant and Board Liaison Coordinator to join its team to work toward achieving what’s best for children and families. By offering administrative and communications support to the Senior Leadership Team (SLT) and its Board of Directors, the position will ensure efficient and effective workflow of strategic priorities, communication, and governance initiatives to continuously work toward achievement of organizational Mission, Vision, and Guiding Values - a place for every child to experience the joy of learning through play. Support to Senior Leadership Team: Administrative and Communications

The Senior Leadership Team is part of Today’s Family’s busy underground network, working collaboratively across its stakeholders and communities to strengthen access to early learning and child care experiences and opportunities for children and families. The team consists of the Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, Director of Finance, and Director of Programs.

In collaboration with the Senior Leadership Team, this role will:

  • Serve as key liaison, organize, and coordinate all aspects of communication, documentation and workflow related to the Senior Leadership Team.
  • Identify opportunities to promote and communicate the impact and essence of Today’s Family’s Mission, Vision, and Values through effective and creative communication.
  • Work closely and effectively with the Senior Leadership Team to keep them informed of upcoming commitments and responsibilities.
  • Coordinate, organize, and participate in regular engagement and communication with community partners and stakeholders.
  • Prioritize projects by considering risk, importance, urgency, potential implications, and organizational impact.
  • Coordinate information for internal and external distribution: letters, memos, compiling data reports, creating presentations, meeting minutes, editing, proofreading and other information preparation as may be required.
  • Supports the Senior Leadership Team in designing, drafting and distributing internal and external communication.
  • Develop administrative procedures and processes identifying opportunities for continual process improvement and efficiency.
  • Manages and coordinates special projects with the CEO and COO.
  • Ensures all board and community partner correspondence is reviewed and approved by CEO, and CEO is copied on all correspondence with board and community partners.
  • Planning and coordination of events.

    In collaboration with the Senior Leadership Team (SLT), this role will:

    • Serve as key liaison and organizes and coordinates all aspects of communication, documentation and workflow related to the Board of Directors.
    • Work with the Senior Leadership Team, Board of Directors, and various internal departments and teams to develop, implement and measure Today’s Family’s Multi-Year Strategic Plan.
    • An interest in working for a not-for-profit, charitable organization serving children, families, and communities.
    • Excellent and creative written and verbal communication skills.
    • Strong organization and administrative skills; easily adaptable to various competing demands, and demonstrate the highest level of community engagement and service.
    • Two to five years’ prior experience in supporting a senior leadership executive or team.
    • Experience with Board Governance is an asset.

      Start Date: As soon as possible

      Job Type: 8-month contract, with possibility of extension.

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