Legal Assistant

Are you an organized and detail-oriented legal professional with a passion for family law? Randstad Professional is actively recruiting a Legal Assistant - Family Law for a permanent, full-time role at a prestigious law firm in downtown Toronto.This is a fantastic hybrid opportunity (4 days in-office) to support two dedicated lawyers (a Partner and an Associate) within a collaborative team. As a cornerstone of the practice, your role as Legal Assistant - Family Law will be dynamic, immersing you in the full lifecycle of family law files—from drafting correspondence and court documents to assisting with complex trial preparation.We are seeking a legal professional who is polished, reliable, and possesses exceptional interpersonal skills. You will be a key point of contact for clients, opposing counsel, and court staff, making your ability to manage sensitive information with discretion paramount. If you are a driven Legal Assistant - Family Law ready to make a significant impact, we encourage you to apply.AdvantagesA competitive base salary ranging from $55,000 to $70,000, commensurate with your legal experience.A comprehensive benefits package including health, vision, and dental coverage (effective after a 3-month waiting period).Two weeks of vacation time.A hybrid work schedule offering flexibility (4 days in-office, 1 day remote).A stable and consistent work schedule (9 : 00 AM to 5 : 00 PM).The opportunity to work in a collaborative and supportive team environment, sharing duties with another assistant.Invaluable experience and mentorship in the complex fields of family law and litigation, supporting a Partner and an Associate.Work in a prime, accessible downtown Toronto location.A permanent, full-time position offering stability and career growth within the legal field.Training provided on firm-specific software and processes.ResponsibilitiesPreparing, drafting, editing, and proofreading a wide array of legal documents, including correspondence to clients and counsel, briefs, affidavits, court orders, and other pleadings.Accurately preparing and managing complex family law-specific forms, such as divorce applications, motions, case conference briefs, and certificates of financial disclosure.Meticulously assembling and organizing evidence, preparing comprehensive court bundles, and creating other essential supporting materials for hearings, motions, and trials.Compiling, reviewing, and finalizing bills of costs and other financial documentation related to client files.Maintaining impeccable electronic and physical client files, ensuring all documents are properly filed, organized, and up-to-date in the document management system.Serving as a key point of contact, handling professional and timely communication with clients, opposing counsel, court staff, and related vendors.Managing and coordinating the lawyers' calendars, including scheduling client meetings, court appearances, conferences, examinations, and mediations.Diligently managing and tracking all critical court deadlines, limitation periods, and appointments using a case management system to ensure timely compliance.Overseeing the filing (including e-filing) and serving of all court documents, ensuring strict adherence to all procedural rules and court requirements.Managing data entry and file information within the firm's case management system and utilizing specialized legal software like DivorceMate.Assisting lawyers with all aspects of trial preparation, including exhibit management and coordination.Providing comprehensive administrative and billing support, including running reports, entering dockets, running prebills, and assisting with the billing process.QualificationsA polished, professional, and courteous demeanor with exceptionally strong interpersonal and communication (written and verbal) skills.Highly organized with a proven ability to multi-task, prioritize competing deadlines, and manage a busy workload effectively.Impeccable attention to detail and a strong commitment to producing accurate, high-quality work.The ability to exercise a high degree of tact, discretion, and confidentiality when handling sensitive client and firm information.A reliable, punctual, and proactive work ethic with the ability to take initiative.Excellent command of computer programs, including Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat (working with PDF files).Strong ability to stay on top of a high volume of incoming emails and provide timely, professional responses.A problem-solving mindset and the ability to work both independently and as part of a collaborative legal team.Familiarity with legal practice management software (like Soluno or PC Law) and document management systems (like Worldox or Netdocs) is a strong asset.Experience with DivorceMate software is highly desirable.SummaryAre you the Family Law Legal Assistant we're looking for?Don't miss this outstanding opportunity to advance your legal career with a respected Toronto firm. Apply directly to this posting or connect with one of our specialized legal recruiters at Randstad Professional today to learn more.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process. #J-18808-Ljbffr