Creative Services Administrative Assistant

3 weeks ago

Vernon, Canada Fashion Nova, LLC Full time

ABOUT US

Fashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. We use our platform to spread positivity with brands for women, men, curve, luxe, sport, swim, beauty, and kids. We are obsessed with creating the best experience available for our customers and employees.

Fashion Nova was built on the backbone of individuality and inclusiveness. Our brands are worn and celebrated worldwide by customers, celebrities, and influencers because of our uniquely creative and talented employees.

ROLE OVERVIEW

The Creative Services Assistant will focus on optimizing the time of the Director, Creative Services and Creative Services Division by skillfully prioritizing correspondence, streamline daily operations, and provide creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.


To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.

RESPONSIBILITIES

  • Maintain an accurate and detailed master calendar for Creative Services (INCLUDING THE CONTENT CALENDAR), manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Prioritize the department’s tasks and projects daily, monitor all emails, documents, or materials requiring input and|or approval
  • Screen all communications to the Director, Creative Services and Director, Art, with a particular focus on email management
  • Draft internal and external communications and correspondence on behalf ofCreative Services
  • Oversee the creation of briefing documents, including talking points and briefings for the Creative Services with input across teams as required
  • Organize internal and external meetings for department, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, and taking minutes
  • Collaborate with other administrative assistants to successfully coordinate schedules across teams
  • Manage all travel arrangements and reservations forthe Director, Creative Services and Director, Art
  • Track and reconcile monthly credit card statements in a timely manner
  • Complete and submit expense reports in a timely manner
  • Provide special project support to Creative Services, liaising with the cross-collaborative as required
  • Place orders for props, equipment, meals, etcetera
  • Manage all Google Sheets, that include shot lists
  • Perform any other relevant duties as assigned

ROLE REQUIREMENTS

  • Bachelor’s degree in Business Administration, or related field
  • Five years of experience providing high-level executive support
  • Advanced proficiency in Google Office
  • Strong verbal and written English communication skills
  • Extremely detail oriented and able to successfully multi-task
  • Outstanding interpersonal skills and telephone etiquette
  • Ability to work with high-profile individuals externally and collaborate internally
  • Ability to multi-task and prioritize a number of projects
  • Ability to work well under pressure and tight deadlines
  • Ability to work well in a fast-paced environment
  • Ability to work long hours, as needed
  • Ability to consistently apply good judgment and make good and responsible decisions
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
  • Schedule of this position: Monday – Friday | Core business hours | Onsite

BENEFITS

  • Formalized career paths
  • Flat management platform
  • Manager Training Academy
  • Creative Development Internship Program
  • Fashion Nova Cares Program
  • Flexible Paid Time Off (PTO)
  • Medical,Dental and Vision Coverage
  • 401k match, with immediate vesting upon eligibility
  • Stocked kitchens with gratis snacks and drinks
  • Weekly catered lunches
  • Summer Fridays at Headquarters
  • Team bonding events and programs
  • Employee discounts

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.

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