Administrative Assistant Nursing Administration

4 weeks ago

Vernon, Canada Interior Health Authority Full time

Interior Health is looking for an experienced, highly efficient and self -directed Term Specific Full Time Administrative Assistant to support the Nursing Administration-Long Term Care department at the Vernon Jubilee Hospital (VJH) in beautiful and sunny Vernon, B.C. This term position is until January 1, 2025 or return of the incumbent.

**Who are we looking for?**

**What we offer**:

- Competitive salary and an attractive remuneration package
- Career Growth
- Employer paid training/education
- Employer paid vacation starting at 4 weeks (20 days)
- Medical Service Plan
- Employer paid insurance premiums
- Extended Health & Dental coverage
- Balanced lifestyle

**What will you work on?**

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

Some Other Typical Duties and Responsibilities:

- Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
- Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.
- Assists with maintaining the program/department web page.
- Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
- Provides input to new policies, processes, and for the development of strategies.
- Performs other related duties as assigned.

**How will you create an impact?**

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Education, Training, and Experience:

- Diploma and graduation from a recognized secretarial program.
- Three to five years of recent, related experience including experience working with various computer software programs.
- Or an equivalent combination of education, training, and experience.

Skills and Abilities:

- Ability to communicate effectively, both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize workload and set priorities.
- Ability to work without supervision.
- Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
- Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
- “Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).”_

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