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Office Administrator

2 months ago

ChathamKent, Canada March of Dimes Canada Full time

Office Administrator - Permanent FT - Chatham, ON

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.

This Opportunity

We are currently looking to fill 1 Full-Time Office Administrator position for the Community Support Services in Chatham, ON, Southwest region.

Duties include the following:

  • Provide administrative support to the program management team
  • Assist with the preparation, submission, and filing of confidential documents and internal recording systems for employee vacation and sick time records
  • Process outgoing payments in compliance with financial policies and procedures
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Update and maintain program manuals and other organizational manuals as appropriate
  • Organize and prepare for meetings/presentations, including attending and taking/preparing minutes as required
  • Maintain and assist with continuous improvement of data collection systems to support the program
  • Enter and manipulate data on CRM, ERP, Excel, Quattro database spreadsheets
  • Coordinate training and travel arrangements
  • Perform general office administrative duties such as inventory maintenance for office supplies and assist with routine maintenance functions for office equipment

Background / Qualifications:

  • Minimum Grade 12; Business / Accounting College Diploma preferred
  • Minimum 3 years related administrative experience
  • Advanced experience in Microsoft Office: Word, Excel, and PowerPoint
  • Familiarity with Quality Management Systems, including ISO
  • Experience/aptitude for designing forms in a creative and technically sound manner
  • Hands-on experience with spreadsheets and proprietary software
  • Ability to function in an organized manner
  • Ability to take initiative and problem-solve
  • Ability to take verbal and written direction and follow through to complete assigned tasks
  • Flexibility to changing demands of the job
  • Strong interpersonal and communication skills
  • Good command of grammar and accuracy with figures (attention to detail)
  • Possess a valid driver's license and access to a reliable vehicle

How to apply

If you are interested in applying, please submit your cover letter and resume by August 9, 2024. Please note that we do not require a cover letter for frontline roles.

Job Type: Full-time

Education:

  • Secondary School (preferred)

Language:

  • English (preferred)

Work Location: In person

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