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Executive Assistant

3 months ago

Quebec, Canada iA Financial Group Full time
  • Other Possible Location(s): Montreal, Quebec
  • Job category: Customer Service and Administrative Support

Reporting to the President and Ultimate Designated Person as well as the Executive Vice-President and Chief Compliance Officer, the Executive Assistant will be responsible for ensuring that the office of the President and Executive Vice-President provides timely responses to all requests related to the operation of the company, including regulatory, compliance and corporate governance requirements. The Executive Assistant will also be responsible for the preparation of executive reports to the Board of Directors of the company, including detailed reports on compliance and financial activities. He or she will act as liaison between the company and head office with respect to HR issues and requests. The Executive Assistant will handle both the President and Executive Vice-President’s agendas and emails and ensure timely responses to all requests directed to them.

DUTIES:

Coordinate the agendas of the President and Executive Vice-President;

Oversee both agendas, coordinate meetings, travel arrangements, etc.

Prepare executive reports on compliance and finance for Board of Director meetings;

Handle all requests from the sales network which have been escalated to the President or the Executive Vice-President;

Prepare all communications issued by Senior Management, in French and English;

Ensure that the President and Executive Vice-President are fully prepared for all meetings and events;

Coordinate with human resources on launch of various initiatives, employee files, salary increases, etc.

REQUIREMENTS:

A minimum of 10 years of experience at the executive level

Advanced knowledge of French and English, as the person will interact and communicate with employees, colleagues and management, and process documents and correspondence in both languages, on a daily basis

Excellent command of Office 365 Suite and its various components, including Outlook, Word, Excel, Powerpoint, Teams and Power BI

Comfortable working in a Sharepoint environment

Excellent judgement

Excellent organizational skills

Capacity to adapt quickly to changes in priorities

Our employees are our best investment and we have much to offer them.

Company OverviewAbout

iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here . Someone from our team will be happy to assist you.

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