Executive Assistant and Office Administrator

3 months ago

Quebec Province, Canada DNV Full time

**About us**:
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

**About Energy Systems**

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
**About the role**:
Are you looking to help drive the transition to a clean energy economy that will positively impact society and the planet?

Are you looking for an energizing variety of work? Do you have strong organizational skills and a desire to support a busy executive and their distributed team?

Cherchez-vous contribuer la transition vers une conomie de l' nergie propre qui aura un impact positif sur la soci t et la plan te ?

Vous recherchez une vari t de travail nergisante ? Avez-vous de solides comp tences organisationnelles et un d sir de soutenir un cadre occup et son quipe distribu e ?

DNV Energy Systems is seeking to hire a dynamic **Executive Assistant and Office Administrator**, to provide local business support to DNV office staff in Montreal and assist with key administrative and commercial tasks for colleagues across North America working on onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy projects.

DNV Energy Systems est la recherche d'un(e)** Adjointe de direction et administratrice de bureau **dynamique(s) pour fournir un soutien commercial local au personnel du bureau de DNV Montr al et aider accomplir des t ches administratives et commerciales cl s pour les coll gues de toute l'Am rique du Nord travaillant sur des projets oliens terrestres et offshore, solaires, de stockage par batterie, d'efficacit nerg tique et d'autres projets d' nergie renouvelable et durable.

**Why should you work with us?**

Our high-performing and innovative team works every day to increase the widespread deployment and operation of renewables to address climate change and positively impact society through a focus on diversity, equity, and inclusion. Our approach reflects the equity, respect, and diversity we wish to experience in the world.

This position will be located out of our **Montreal, Quebec** office. This is a full-time role with competitive benefits.

**Pourquoi devriez-vous travailler avec nous ?**

Notre quipe performante et innovante travaille chaque jour pour accro tre le d ploiement et l'exploitation grande chelle des nergies renouvelables afin de lutter contre le changement climatique et d'avoir un impact positif sur la soci t en mettant l'accent sur la diversit, l' quit et l'inclusion. Notre approche refl te l' quit, le respect et la diversit que nous souhaitons vivre dans le monde.

Ce poste sera situ partir de notre bureau de **Montr al, au Qu bec**. Il s'agit d'un poste temps plein avec des avantages comp titifs

**What You ll Do**:
Variety is the spice of life; no two days will be the same

**Executive Support (45%)**: Support the Renewables and Power Grids leadership team with a wide range of activities, including: advancing strategic internal initiatives, preparing presentations, travel management, expense reports, invoice management, and enabling strong internal communications.

**Office Administration (25%)**: Ensuring the successful, safe, and amazing working conditions of the Montreal office, as well as liaises with other offices and internal DNV assistance functions.

**Tasks may include the following**:

- Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
- Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
- Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
- Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
- Serve as a key member of the Administrative Team, collaborati

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