Executive Assistant and Office Administrator

3 months ago

Quebec Province, Canada DNV Full time

**About us**:
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

**About Energy Systems**

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
**About the role**:
Are you looking to help drive the transition to a clean energy economy that will positively impact society and the planet?

Are you looking for an energizing variety of work? Do you have strong organizational skills and a desire to support a busy executive and their distributed team?

Cherchez-vous contribuer la transition vers une conomie de l' nergie propre qui aura un impact positif sur la soci t et la plan te ?

Vous recherchez une vari t de travail nergisante ? Avez-vous de solides comp tences organisationnelles et un d sir de soutenir un cadre occup et son quipe distribu e ?

DNV Energy Systems is seeking to hire a dynamic **Executive Assistant and Office Administrator**, to provide local business support to DNV office staff in Montreal and assist with key administrative and commercial tasks for colleagues across North America working on onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy projects.

DNV Energy Systems est la recherche d'un(e)** Adjointe de direction et administratrice de bureau **dynamique(s) pour fournir un soutien commercial local au personnel du bureau de DNV Montr al et aider accomplir des t ches administratives et commerciales cl s pour les coll gues de toute l'Am rique du Nord travaillant sur des projets oliens terrestres et offshore, solaires, de stockage par batterie, d'efficacit nerg tique et d'autres projets d' nergie renouvelable et durable.

**Why should you work with us?**

Our high-performing and innovative team works every day to increase the widespread deployment and operation of renewables to address climate change and positively impact society through a focus on diversity, equity, and inclusion. Our approach reflects the equity, respect, and diversity we wish to experience in the world.

This position will be located out of our **Montreal, Quebec** office. This is a full-time role with competitive benefits.

**Pourquoi devriez-vous travailler avec nous ?**

Notre quipe performante et innovante travaille chaque jour pour accro tre le d ploiement et l'exploitation grande chelle des nergies renouvelables afin de lutter contre le changement climatique et d'avoir un impact positif sur la soci t en mettant l'accent sur la diversit, l' quit et l'inclusion. Notre approche refl te l' quit, le respect et la diversit que nous souhaitons vivre dans le monde.

Ce poste sera situ partir de notre bureau de **Montr al, au Qu bec**. Il s'agit d'un poste temps plein avec des avantages comp titifs

**What You ll Do**:
Variety is the spice of life; no two days will be the same

**Executive Support (45%)**: Support the Renewables and Power Grids leadership team with a wide range of activities, including: advancing strategic internal initiatives, preparing presentations, travel management, expense reports, invoice management, and enabling strong internal communications.

**Office Administration (25%)**: Ensuring the successful, safe, and amazing working conditions of the Montreal office, as well as liaises with other offices and internal DNV assistance functions.

**Tasks may include the following**:

- Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
- Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
- Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
- Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
- Serve as a key member of the Administrative Team, collaborati

  • Administrative Officer

    5 months ago

    Quebec Province, Canada Cree School Board Full time

    NATURE OF WORK The position of Administrative Officer encompasses the performance of the management duties pertaining to the technical and administrative activities for the office of the Department of Higher Learning. CHARACTERISTIC FUNCTIONS Working closely with and supporting the Director of Higher Learning, the Administrative Officer is generally...

  • Executive Assistant Office Manager

    5 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description Job Title: Office Manager/Executive Assistant to the President About Us:  At Dex we pride ourselves on fostering an innovative and collaborative work environment. As a leading fashion wholesaler/ manufacturer, we are dedicated to excellence in every aspect of our business. Our President needs a dynamic, organized, and proactive...

  • Executive Assistant

    1 month ago

    Quebec City, Canada Parks Canada Full time

    Parks Canada Forillon National Park of Canada (Québec) AS-01, CR-04 AS01 indeterminate (permanent) and CR04 anticipatory, several possible opportunities $57,397 to $69,317 For further information on the organization, please visit Parks Canada - Click here to view video on tips on how to apply- Find your career- Self-declare because your perspective...

  • Administrative Assistant

    5 months ago

    Quebec Province, Canada Axamit Digital Inc. Full time

    **Requirements and working conditions**: **Education**: high school finished, DEP in secretarial or accounting an asset **Years of experience related to the job offer**: 6+ months experience (stage) **Description of qualifications**: Must be able to communicate in both English and French fluently, written and spoken. Have computer knowledge, WORD, EXCEL,...

  • Administrative Assistant

    5 months ago

    Quebec Province, Canada Axamit Digital Inc. Full time

    **Requirements and working conditions**: **Education**: high school finished, DEP in secretarial or accounting an asset **Years of experience related to the job offer**: 6+ months experience (stage) **Description of qualifications**: Must be able to communicate in both English and French fluently, written and spoken. Have computer knowledge, WORD, EXCEL,...

  • Administrator

    5 months ago

    Quebec Province, Canada Axom Group INC Full time

    Axom Group is a distribution company selling commercial hospitality equipment. We have offices in BC and Quebec and sell our products across Canada. We are focused on attracting and retaining the best talent in the region. With our continuous evolution, we are currently looking for a permanent full time Administrative Assistant. Reporting to ownership, the...

  • Executive assistant

    4 weeks ago

    Quebec City, Quebec, Québec, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive Assistant

    6 months ago

    Quebec City, Canada Solutions Petal Inc. Full time

    Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights. Our commitment to fostering an exceptional workplace culture has...

  • Executive Assistant

    4 weeks ago

    Quebec City, Canada Groupe Desgagnés Full time

    Job Title: Executive Assistant - Finance and Administration DepartmentAre you a detail-oriented and organized individual with a passion for law and administration? Do you have a strong background in document management and a keen eye for detail? We are seeking an Executive Assistant to join our Finance and Administration Department at Groupe Desgagnés.Job...

  • Executive Assistant

    3 weeks ago

    Quebec City, Canada Groupe Desgagnés Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our Finance and Administration Department at Groupe Desgagnés. As an Executive Assistant, you will play a crucial role in the preparation, drafting, and management of legal and administrative documents.Key ResponsibilitiesDrafting, editing, and layout of legal documents such as contracts,...

  • Executive Assistant To a Senior Vice President

    3 weeks ago

    Quebec, Canada iA Financial Group Full time

    Executive Assistant to the Senior Vice President, DistributionOther Possible Location(s): Toronto, Ontario; Montreal, QuebecJob category: Customer Service and Administrative SupportA great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an...

  • Executive assistant

    5 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description A career as an executive assistant within the Customer Experience Center (CEC) team is about playing a pivotal role within the team. You will work closely with the first vice president to ensure smooth and effective management of daily activities. Your versatility, excellent organizational skills, and passion for teamwork will be...

  • Executive Assistant To a Senior Vice President

    4 weeks ago

    Quebec, Canada iA Financial Group Full time

    Executive Assistant to the Senior Vice President, DistributionA great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.Are you a seasoned employee who likes to increase...

  • Administrative Assistant

    5 months ago

    Quebec City, Canada Le Verger, Centre communautaire en santé mentale Full time

    Work Term: Temporary - Work Language: French - Hours: 35 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years - Public administration - Accounting and finance - Accounting and business/management - Administrative assistant and secretarial science, general - Executive assistant/executive secretary - Business/office...

  • Executive assistant

    4 weeks ago

    Quebec City, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Administrative Assistant

    5 months ago

    Quebec City, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Office Manager

    2 months ago

    Quebec City, Canada Vantage Data Centers Full time

    About Vantage Data Centers Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience. Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and...

  • Executive Assistant To a Senior Vice President

    4 weeks ago

    Quebec, Canada iA Groupe financier iA Financial Group Full time

    A great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution. Are you a seasoned employee who likes to increase efficiency by managing several files at the same time...

  • Assistant Director of Administration

    5 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description Assistant Director of Administration Who we are: Valnet Inc., the world’s premier digital media investment company, owns and operates over 25 highly authoritative brands across various verticals, including entertainment, sports, technology, automotive, gaming, and travel. Specializing in acquiring, operating, and growing...

  • Executive Assistant

    4 hours ago

    Quebec City, Quebec, Québec, Canada Groupe Desgagnés Full time

    If you are passionate about administrative efficiency and want to play a central role in the HR development of a large-scale company, we look forward to meeting you! We are looking for an Executive Assistant to support the Human Resources Department. As an Executive Assistant, you will have the opportunity to be involved in various aspects of human...